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III. Policies and Procedures

A. Alcohol use for campus events policy

Illinois Tech students are subject to the laws of the State of Illinois.  PERSONS UNDER 21 YEARS OF AGE CANNOT POSSESS OR DRINK ALCOHOLIC BEVERAGES.  IT IS ALSO ILLEGAL TO PROVIDE, SELL OR DISTRIBUTE ALCOHOL TO PERSONS UNDER 21 YEARS OF AGE. Inappropriate behavior resulting from the consumption of alcohol, such as disorderly conduct, intoxication and harassment, will constitute an independent violation of the Code of Conduct and will result in appropriate sanctions. As stated in Section F below, all students should review and must adhere to Illinois Tech’s Policy on Drugs and Alcohol.  Further, any student organization that will host any event (as defined in Article V, Section G) at any location at which any alcohol will be served and/or consumed must follow the rules established in and in Illinois Tech’s policy governing the Serving of Alcohol, which are incorporated by this reference, at   web.iit.edu/sites/web/files/departments/general-counsel/policies/procedure_c4_service_of_alcoholic_beverages.pdf.

All questions regarding the use or sale of alcohol should be directed to the Office of Student Affairs (312.567.3081).

B.  Certification of Immunization Policy

In accordance with Illinois law, all students born on or after January 1, 1957 who are taking at least half-time credit hours per semester must supply evidence documented by a health care provider of vaccination for diphtheria, tetanus, meningitis, measles, rubella and mumps. In addition, International students must provide a recent Interferon Gamma Assay (IGRA) through TSPOT or Quantiferon Gold serum testing prior to their arrival to the U.S. Blood tests must be drawn no earlier than 4 weeks prior to arrival. Immunization records must be submitted to Student Health and Wellness  on or before the first day of class. A registration hold will be placed on the account, (which will have the effect of prohibiting registration for the subsequent semester), of all students who are non-compliant with the immunization requirement. Exemption from one or more of the specific requirements maybe granted based on documented medical or religious reasons. Please complete and submit the appropriate exemption form which can be found on our website. Anyone with a vaccine exemption may be excluded from the university/college in the event of a measles, rubella, mumps, meningitis or diphtheria outbreak in accordance with public health law. To contact the Student Health and Wellness Center with any questions you may have regarding the immunization policy or requirements, please call us at 312-567-7550 or e-mail us at 312-567-7550 or e-mail us at student.health@iit.edu .

C. Concealed Carry and Prohibition Regarding Firearms and Weapons

Illinois Tech has established a Concealed Carry and Prohibition Regarding Firearms and Weapons on Campus Policy pursuant to the 2013 Illinois Firearm Concealed Carry Act and its enabling regulations. The terms and provisions of this Policy, which is at web.iit.edu/sites/web/files/departments/general-counsel/policies/procedure_q9_weapon_prohibition.pdf, are incorporated by this reference.

In sum, as Illinois Tech is committed to providing a safe and secure environment for the Illinois Tech community and its guests, it has established extension restrictions on the ability to carry Firearms or Weapons, concealed or otherwise, on its Campus. In short, this means that no person covered by this Policy, unless authorized by law or specifically exempted by federal or state law or this Policy, is authorized to possess a Weapon or Firearm while engaged in Illinois Tech-related business or activities or otherwise present in, on or about the Property of Illinois Tech located on the Campus.

D.  Disciplinary Proceedings Due to Receipt of Digital Millennium Copyright Act Notice

If Illinois Tech receives from a content owner a notice of copyright infringement  i.e. a DMCA (Digital Millennium Copyright Act) notice, then the person to whom the Internet Protocol (IP) Address and/or computer system is registered and to which such notice is attached,  shall be charged with violating Illinois Tech Procedure No. Q-3, entitled Use of Technology Resources, and its provisions regarding copyright infringement and Item 14 of the Code of Conduct.  (See Section R below and Article II, Section A of this Student Handbook, respectively.)  Notwithstanding any other provisions of this Student Handbook, a student so charged shall be subject to discipline in accordance with the following procedures:

  • FIRST OFFENSE: If the student has never before been referred to the Office of Student Affairs for such violations, the student has the option of an “expedited resolution”.  To take advantage of this option, the student must accept responsibility for the offense, complete an on-line tutorial about copyright within 7 days of being notified of the violation and pay a fine of $100.  Once the tutorial is completed, the matter will be closed with a  “P2P Warning”.
  • SECOND OFFENSE: If the student acknowledges that he or she is responsible for these violations and he or she has been referred to the Office of Student Affairs previously for such violations, the student must, within 7 days of being notified of the violations, schedule a meeting with the Office of Student Affairs to explain his or her behavior. Additionally, the student must pay a $200 fine and a disciplinary warning will be issued by the Office of Student Affairs.  This warning will become part of the student's disciplinary file.
  • THIRD OFFENSE:  If the student has at least twice previously admitted to improper use of the Illinois Tech computer network (See points 1 and 2 above), the student’s access to the Illinois Tech network from the offending IP Address and/or computer will be terminated for a period of 90 days, and the student may be subject to further disciplinary action consistent with the Code of Discipline.     

If the student does not believe that he or she has committed the alleged violations, he or she may submit an appeal within 7 days of being notified of the violation to the Office of Student Affairs.

If a student fails to elect one of the punishments provided for above and fails to submit an appeal, then his or her access to the Illinois Tech network from the offending IP Address and/or computer will automatically be terminated for a period of 90 days, and the student may be subject to further disciplinary action in accordance and consistent with the Code of Conduct.

The foregoing penalties are separate and distinct from any legal action that may be brought by a content owner or government entity.  Illinois Tech will comply with lawfully issued subpoenas from a content owner or government entity seeking to identify the individual to whom the Internet Protocol (IP) Address and/or computer system is registered. 

E. PROCEDURES FOR STUDENT GRIEVANCES INVOLVING CHARGES OF DISCRIMINATION

Procedures for Student grievances involving charges of discrimination can be found here.

F.  Policy on Drugs and Alcohol

Illinois Tech is committed to preventing the use of illicit drugs and abuse of alcohol by members of its community.  In accordance with this commitment and in compliance with the Drug Free Schools and Campuses Act of 1989, Illinois Tech has adopted a Policy on Drugs and Alcohol that affirms its goal to maintain an environment that is free of illegal usage of drugs and alcohol.  This Policy is at the following link: web.iit.edu/sites/web/files/departments/general-counsel/policies/Drug-FreeSchoolsPolicy.pdf, and the terms of the policy are expressly incorporated into this Student Handbook by this reference.  All students are expected to comply with this Policy.  The following is intended to provide a summary introduction to this Policy as well as to establish the fine structure noted below, which is one of the sanctions that may be imposed for violations of this Policy.  In the event of any conflict between the provisions of this Section F and the Policy, the Policy shall control.

Per applicable law, students receiving Title IV grants, loans, or federal work-study who are convicted of a drug offense involving illegal drugs while enrolled at Illinois Tech will lose their eligibility for such funds. 

1. Legal sanctions. Federal  and Illinois law prohibits the unlawful manufacture, possession, use or distribution of controlled substances, including, but not limited to, marijuana, narcotics, barbiturates and cocaine. Violation of such federal or Illinois law may result in arrest and conviction.  An individual so convicted may be fined and/or imprisoned in accordance with applicable federal and Illinois law.  The Policy details the specific potential sentences and/or fine that can possible be imposed for the manufacture, possession, use or distribution of various controlled substances.  Illinois Tech reserves the right to contact the Chicago Police Department for assistance with respect to the violation of any Illinois law.  

THE SALE OR DISTRIBUTION OF ALCOHOL TO OR POSSESSION OF ALCOHOL BY PERSONS UNDER THE AGE OF 21 IS PROHIBITED UNDER ILLINOIS LAW.  A PERSON WHO VIOLATES THIS LAW MAY BE CHARGED AND PUNISHED ACCORDINGLY.

2. Health Risks.Individuals who use illegal drugs or abuse alcohol risk adverse physical and psychological effects. In general, such individuals may suffer from illnesses and are less productive, less reliable and more prone to accidents and absenteeism. Ingestion of drugs or alcohol by a pregnant woman may cause harm to the fetus.  A more specific explanation of the possible health effects of certain types of drugs as well as alcohol is available in the Student Health and Wellness Center and in the Policy.

3. Counseling. Illinois Tech has a comprehensive drug-free awareness program to inform students about the dangers of drug and alcohol use and to assist them in obtaining counseling and treatment that includes full availability of the Student Health and Wellness Center to all students for counseling and/or referral for treatment; educational programs for students, including forums, dissemination of educational materials, and awareness periods (e.g., Alcohol Awareness Week); and other programs and publications as needed. Students are encouraged to contact the Student Health and Wellness Center for information or assistance regarding drug or alcohol use. If you suspect a fellow student is involved in illegal drug or alcohol use, encourage him or her to seek assistance from the appropriate office.

4. Sanctions. Any student suspected of violating this Policy is subject to disciplinary action in accordance with the Illinois Tech Code of Conduct. Sanctions will depend upon (a) the severity of the infraction; (b) if personal injury is involved; (c) if property damage occurs; (d) whether the student is a repeat offender; and (e) if the campus learning environment is compromised. Students may also be subject to criminal prosecution where appropriate.  Further, for students, a fine structure will accompany disciplinary proceedings for all violations of the Policy.  The fine imposed must be paid in full in order for a student to continue in good academic standing, and therefore, be allowed to register for classes and receive grades. The fines are as follows:
 - First offense:  $50.00
 - Second offense:  $100.00
 - A third documented violation of the Policy: $250 and possible immediate suspension of campus housing privileges as well as suspension or expulsion from Illinois Tech.

Notwithstanding any other provision of this Policy and in addition to any other sanction that may be imposed by the Dean of Students or his/her designee or the Campus Judicial Board, the housing contract of any student who either admits to or is found to have used or possessed illegal drugs in any Illinois Tech residence hall may be immediately canceled, and in such circumstance, the student must move out of the residence hall within 72 hours. The student will be financially responsible for the remainder of their room and board contract and their parents may be notified.

G. Statement of Financial Responsibility

Illinois Tech is providing you this information to ensure you understand the commitment that you are making with respect to the payment of your tuition, fees and other costs during your terms of enrollment at Illinois Tech, and by registering for courses at Illinois Tech, you are acknowledging that you have received, read and understood this information and agreed to these terms and conditions.

  1. Your student account includes charges and credits assessed to you during your enrollment at Illinois Tech, including, without limitation, tuition, room, board, fees, expenses, health insurance premiums, financial aid credits and adjustments, payments made to your account, service charges for late payment, and various fines. You may view your student account at any time through the myIIT portal.
  2. Each semester, a billing statement will be made available to you and such other responsible party that you designate (e.g., parent or guardian) through the myIIT portal.  The bill will detail charges, payments and other credits to your account, including the amount you must pay and the date such payment is due.  All notifications of new billing statements will be sent via email to your Illinois Tech email address. You are expected and you agree to monitor your Illinois Tech email account regularly.
  3. If any payments that you make overpay the charges on your account, a credit will be placed on your student account to be applied toward future charges, unless you contact the Student Accounting Office to request a refund of the overpayment or you cease to be enrolled.
  4. By registering for classes, you are expressly promising to assume and to take financial responsibility for the payment of all your education related charges and fees that become a part of your student account, when those charges are due, regardless of your expected reliance on third-party resources such as financial aid, family gifts, employer reimbursement, private loans, outside scholarship, grants, awards or sponsorships. Any balance due as the result of adjustments made to your estimated or confirmed financial aid or your refusal to apply for any or all of your financial aid or your inability to complete the financial aid verification shall be your responsibility to pay. You agree to supply the Financial Aid Office with any reasonable information or documents that they may request to complete the verification process in a timely manner.
  5. By registering for classes, you acknowledge and agree that any outstanding balance due on your student account that is not timely paid when due is subject to service charges in the amounts or at the rates established and published by Illinois Tech from time to time and that, to the fullest extent allowed by law, you will be prevented from registering for additional courses at Illinois Tech or obtaining official documents such as diplomas or transcripts until that outstanding balance has been paid in full.  You also acknowledge that failure to pay any amount due by the due date may result in an unfavorable report with credit bureaus and collection activities against you, including litigation and that Illinois Tech has the right to recover any collection and/or litigation costs so incurred.

H.  Health Insurance Requirement Policy

All students registered for one academic credit are required to have health insurance. All students will be enrolled in the Student Health Insurance Plan (SHIP) when they register for at least one credit hour during the Fall 2017-18 academic year. Coverage for the Fall semester will begin August 11, 2017.

The premium for the insurance will be added to student tuition and fees as a charge. To avoid this charge, submit proof of comparable coverage online, before the add/drop deadline of the first semester you wish to waive coverage for at web.iit.edu/shwc/insurance. F1 and J1 students may only waive Illinois Tech’s coverage with proof of comparable U.S. based insurance. Once a waiver is accepted, you will receive email confirmation and it will be valid until the end of the current school year. Spouses and dependents of students may participate in the student health program, if desired. Students should consult the Student Health and Wellness Center in the IIT Tower, at 312-567-7550 for further details or go online to web.iit.edu/shwc.

I. Media Policy

All engagements with media representatives by Illinois Tech students on campus and/or on behalf of Illinois Institute of Technology, should be coordinated with the Office of Marketing and Communications at least three full business days in advance, in order to promote and protect the public reputation of the university, build openness and accountability, and respect the media's role. It is the university’s responsibility to provide accurate and consistent information to the media and avoid any misunderstanding, misinterpretation, or confusion.

The Office of Marketing and Communications should be notified about all media inquiries. All university press releases, media notices, media outreach and advisories must be coordinated and approved by the Office of Marketing and Communications. Students have no right to invite or allow media representatives in Illinois Tech facilities or on Illinois Tech property. Media representatives may only access, use or otherwise conduct business in Illinois Tech facilities or on Illinois Tech property with the permission of the Vice President for External Affairs, or his or her designee.

J. Non-Discrimination Policy

It is the intention of Illinois Tech to act in accordance with all regulations of the federal, state and local governments with respect to providing equality of opportunity in employment and in education, including, but not limited to, all student-related programs and activities, graduate and undergraduate, full-time and part-time, insofar as those regulations may pertain to Illinois Tech. Illinois Tech prohibits and will act to eliminate discrimination on the basis of race, color, religion, national origin, gender, sexual orientation, age, disability, veteran status or other statutorily protected classes.  Pursuant to the foregoing, it is the policy of the university to comply with the Americans with Disabilities Act of 1990, as amended, and Section 504 of the Rehabilitation Act. Furthermore, reasonable accommodations will be provided to qualified individuals with physical or mental disabilities.  Inquiries regarding reasonable accommodations should be directed to the Center for Disability Resources: 3424 S. State Street, Suite 1C3-2, Chicago, IL, Tel: 312.567.5744, TDD: 312.567.5135, Fax: 312.567.3845, disabilities@iit.edu.

Any student, applicant or employee of Illinois Tech who believes that he or she has received inequitable treatment because of discrimination violating Illinois Tech’s stated policy of equal opportunity in employment and in education should communicate, either in writing or in person, with the Director of Equal Opportunity and Affirmative Action, IIT Tower, 10 W. 35th Street, 19th Floor, 312.567.3134. See Section E above for additional details and information.

In addition, the Title IX Coordinator is responsible for monitoring the university’s overall implementation of and compliance with Title IX, which broadly speaking prohibits discrimination or unequal treatment in educational programs and activities, including, but not limited to employment-related matters, based on sex or gender.  Accordingly, such matters or inquiries regarding the same may also be raised with the Title IX Coordinator, Virginia Foster.  Ms. Foster’s contact information is: 312-567-5725, foster@iit.edu, Room 2D9-1 of the IIT Tower, 10 West 35th Street in Chicago.  Inquiries regarding Title IX may also be directed to the Office of Civil Rights of the U.S. Department of Education, whose website is www2.ed.gov/about/offices/list/ocr/index.html.

K. Posting Policy - Use of Bulletin Boards and Posting of Campus Wide Information

Illinois Tech provides various posting fixtures and locations that may be used to advertise organizations, programs, events and services of interest to the Illinois Tech community.  Any party so wishing to advertise is solely responsible for the content of its advertisement and must follow the policies listed below. Illinois Tech in no way endorses or approves the content of the advertisement or the program or services that a posting promotes.

1. Guidelines
Please review the following guidelines to ensure that your posting is in compliance with them.  Postings not in compliance with these Guidelines will not be allowed and will be removed.  Campuses other than the Mies Campus may have additional rules and restrictions. Questions, complaints, reports of violations, or appeals regarding the policy should be directed to the Office of Student Affairs (dos@iit.edu).

a. All items for posting including, but not limited to, flyers, posters, table tents, leaflets, handbills or similar material must receive prior approval from the Office of Student Affairs/Campus Life. Additionally, student organization election materials are subject to these general regulations, as well as any election rules of the Office of Campus Life and/or appropriate governing organization. Postings that, in the opinion of Illinois Tech, are deemed to be offensive, indecent, or oppressive to others or that are incompatible with the educational mission or legal obligations of Illinois Tech are prohibited as are postings that contain material inconsistent with copyright, trademark and other such laws. Leaflets, handouts and table tent materials will only be approved if they are directly related to Illinois Tech departmental or recognized student organization activity. All postings must be in English or include an English translation. Postings that restrict opportunity or otherwise discriminate because of race, color, religion, national origin, gender, sexual orientation, age, disability, veteran status or other statutorily protected class are prohibited.

b. Advertisements for events sponsored by Illinois Tech departments or organizations and those taking place at Illinois Tech have posting priority. Advertisements not directly connected with Illinois Tech will be posted only as space permits. An advertisement must include the following information to be considered for posting: name of sponsoring agency, department, organization or individual; contact information in the form of phone or email; date and place of the event or meeting being announced. Programs which receive monetary allocation through the Student Activities Fund (SAF) must include “Sponsored by the Student Activities Fund” on all advertisements.

c.  An advertisement may not cover or block previously posted materials in any way. Regularly updated postings or materials with ongoing information may be removed to create space for specific event postings. Advertisements may not be posted on walls, chalkboards, windows, doors, light poles, brick, elevators, sidewalks, walkways, bathrooms, trees, fences, other signs, or vehicles. Any advertisement posted improperly will be removed immediately and discarded. The responsible party will be contacted to discuss the violation. Possible fines and further disciplinary action may be taken if appropriate. Regardless of location, overlapping, covering, removing or defacing another posting is not permitted.

d. Advertisements may only be posted on bulletin boards specifically designed to hold advertisements. These include outdoor bulletin boards and those in the main concourse, classrooms, or lobbies of Illinois Tech buildings. General advertisements may not exceed 11” x 17”. Exceptions are made for banners and A-Frame posters. Some bulletin boards located near administrative, academic, or student organization offices are controlled and maintained by those departments or organizations and may not be used for general advertising without their permission. Locked bulletin boards are not available for general advertising.

e. Postings are generally validated through the date of the event or deadline as shown on the posting. If no date is included, the posting will be approved for two weeks. All parties must remove advertisements within two working days after the stamped expiration date. Posting of temporary, outdoor direction and information signs must be approved in advance by Illinois Tech Facilities. The sponsoring organization must remove these signs within one (1) working day of event.

f. The hanging of banners is permitted only in MTCC Center Court, MTCC Commons and McCormick Student Village; A-Frames are utilized only in the MTCC for posters larger than 11x17. All banners and posters must be approved two days in advance by the Office of Student Affairs/Campus Life. Banners for posting in the MTCC Commons or Center Court may be hung only by the Campus & Conference Centers Staff.

g.  Advertisements related to alcohol will only be accepted from Illinois Tech Dining Services, and only in relation to the Bog. Said advertisements will only be allowed in MTCC Center Court and within Hermann Hall. No other organization, department or outside party may refer to, mention or advertise alcohol in any form. This includes, but is not limited to: websites, Facebook postings and e-mail messages sponsored by Illinois Tech student organizations. Refer to the Web and Email Policy of the Illinois Tech Student Handbook for more information.

2.  Sanctions
Any arty violating this policy for the first time will receive an official warning. A party violating this policy for the second time may lose posting privileges for at least one semester. Any violation may be subject to additional penalty as determined by the Office of Student Affairs

L.  Privacy Rights and Access to Educational Records

Illinois Tech respects the rights of privacy of its students and acknowledges the responsibility to maintain confidentiality of personally identifiable educational records.

1.  FERPA - Family Educational Rights and Privacy Act
Please visit  web.iit.edu/registrar/ferpa for Illinois Tech’s official FERPA information.  For general information about FERPA, please visit the U.S. Department of Education's website at  www.ed.gov/policy/gen/guid/fpco/ferpa/index.html. Students can grant permission to release all or part of their record to specific individuals by completing the FERPA release form at  www.iit.edu/registrar/forms/view.php?id=12197. The following policies and procedures will be followed in regard to such records. 

2.  Accessibility of Educational Records
Illinois Tech has adopted a policy of not disclosing personally identifiable information, other than directory information, from the educational records of a student without his or her prior written consent, except in the following instances:
  a. To school officials, including teachers, within the educational institution who have a legitimate educational interest;
  b. To officials of another school in which the student seeks or intends to enroll, provided that a documented  attempt  will  be  made  to  notify  the  student  of intended disclosure prior to submission of such information;
  c. To certain authorized representatives of the United States and state agencies who require such information to carry out lawful functions;
  d. In connection with the student’s application for, or receipt of, financial aid;
  e. To organizations conducting studies for, or on behalf of, educational agencies or institutions, if these studies are conducted in a manner that will not permit the personal identification of students and if the information will be destroyed when no longer needed for the purpose for which it is conducted;
  f. To accrediting organizations in order to carry out their accrediting functions;
  g. To comply with a judicial order or lawfully issued subpoena, with, except as prohibited by law, reasonable notice to the student of the intended disclosure prior to submission of such information;
  h. To appropriate parties in health or safety emergencies; and
  i. To parents of dependent Illinois Tech students, as defined in Section 152 of the Internal Revenue Code of 1986.

For purposes of this section, all students enrolled at Illinois Tech shall be deemed to be independent of their parents. Any parent may challenge this assumption by presentation of evidence that such student does qualify as a dependent for federal income tax purposes.

The term school officials shall include parties such as: professors; instructors; administrators; health staff; counselors; attorneys; clerical staff; trustees; members of committees and disciplinary boards; and a contractor, volunteer or other party to whom the school has outsourced institutional services or functions. A school official generally has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility as an employee of the university; provided however, the records reviewed shall be limited to those needed to fulfill the particular responsibility at issue.”

3.  Student Accessibility of Educational Records
Upon written request, students and former students of Illinois Tech shall be granted access to all of their personally identifiable educational records originated at Illinois Tech or submitted to Illinois Tech in connection with their admission, employment or the granting of financial assistance with the following exceptions:

  a. Notes or records of instructors, advisors or counselors that would not be shown to any other individual except another faculty member, an advisor or a teaching assistant;
  b. For records involving other individuals (e.g., course grade lists, disciplinary reports) only that portion applicable to the respective student will be disclosed;
  c. Records  or  statements  supplied  by  the  individuals  within  or  outside  Illinois Tech and other educational institutions or agencies that have been submitted under the assumption of confidentiality in connection with the admission, employment or  provision  of  financial  assistance,  including  financial  statements  provided by  parents  for  purposes  of  supporting  the  student’s  application  for  financial aid; and letters of recommendation written, for which the student has signed a waiver of the right to inspect the letter; and
  d. Records of medical or psychological tests or treatment. The student nevertheless has the right to obtain a professional explanation of information in such records and to request that the records be referred for inspection to another qualified professional of the student’s choice.

For records originating at Illinois Tech, any person or organization having the right of access to any educational record may also obtain a copy of that record at a reasonable fee. In general, Illinois Tech will not provide to anyone, other than authorized faculty and staff at Illinois Tech, copies of any items in a student’s educational record that have been submitted by individuals or organizations outside Illinois Tech; such copies should be requested from the source from which the record originated. An exception may be made in instances when the student can demonstrate that the original record has been lost, destroyed or is otherwise unavailable (e.g., international students from schools no longer in existence or the death of a person from whom a reference was obtained). A cumulative record of all individuals or organizations other than the individual student and authorized faculty and staff at Illinois Tech who are granted access to and/or copies of a specific educational record will be maintained along with that record.  On making a request, a student may inspect the cumulative list of all those who have been granted access to his or her educational record.

The right to inspect educational records does not apply to applicants for admission until such time as the applicant may be admitted, has completed registration and is in attendance at Illinois Tech.

Students and former students of Illinois Tech may make an appointment to inspect individual educational records during regular office hours. To make an appointment, please contact the Office of the Registrar at 312.567.3100 or registrar@iit.edu, located at 3424 South State Street, 2nd Floor, Chicago, IL 60616.

4.  Directory Information
Illinois Tech reserves the right, absent submission of a written request by the student to the Office of the Registrar indicating that he or she does not want Illinois Tech to release his or her directory information, to release at its own discretion the following items of directory information about any student registered during a given term.  Directory information includes:

· Name of student;
· Date and place of birth;
· Dates of attendance at Illinois Tech;
· Local address, phone number and e-mail address of student;
· Home address and phone number of student;
· Positions held, place of employment, and extension number of students employed by Illinois Tech;
· Department of specialization and educational level (undergraduate; non- degree-seeking student; graduate student in masters or Ph.D. program) and most recent institution previously attended;
· Membership in officially recognized campus organizations and on teams; offices held in such organizations;
· Degrees earned and special awards and recognition given; and
· Photograph of student.

Such directory information available from educational records kept by Illinois Tech may also be released concerning former students at Illinois Tech for the time during which they were registered as students at Illinois Tech.

5.  Procedures for Requesting Amendment of Educational Records
A student may request that his or her educational records be amended if the student believes the records contain information that is inaccurate, misleading or in violation of the student’s privacy rights.  The request should be made in writing to the Illinois Tech official maintaining the record and state specifically which part of the records should be amended and explain why the student believes such part is inaccurate, misleading or a violation of his or her privacy rights.  The Illinois Tech official will review the request and respond to the student within a reasonable amount of time.  If there is a decision to amend the record, the student will be informed of such in writing.

If the Illinois Tech official decides against amending the record, the student may request a hearing on the matter.  The request for a hearing must be in writing and be directed to the Registrar, who shall appoint a hearing officer to decide the matter.  The hearing officer, a disinterested person in the matter, will conduct a hearing during which the student may be assisted, but only in an advisory fashion, by one or more individuals.  The hearing officer shall prepare a written decision which will be based solely on the information presented at the hearing and contain a summary of what was presented and the reasons for the decision.  The decision of the hearing officer shall be final and non-appealable. If there is a decision to amend the record, the student will be informed of such in writing. If the hearing officer denies the student’s request to amend his or her record, the student will be notified in writing of his or her right to place in the record a statement commenting on the challenged information or stating why the student disagrees with the decision.  This statement will remain a part of the student’s record along with the contested portion of the record for as long as the record is maintained.  The statement will be disclosed whenever the contested portion of the record is disclosed. Students must complete an Educational Record Amendment FERPA Form to request changes to their records, which can be found on the Registrar’s website.

6.  FERPA Complaint Procedure
Students and eligible parents have the right to file a complaint with the U.S. Department of Education concerning alleged failures by Illinois Institute of Technology to comply with requirements of FERPA. In many situations, complaints relative to FERPA can be resolved within Illinois Tech on an informal basis. Any student who wishes to discuss a FERPA complaint may contact the Office of the Registrar, located at 3424 South State Street, 2nd Floor, Chicago, IL 60616.To file a FERPA complaint with the U.S. Department of Education, contact the Office that administers FERPA at: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, SW., Washington, DC, 20202-5920. For additional information, refer to www.ed.gov/policy/gen/guid/fpco/index.html.

M. Policy and Procedures on Sexual Harassment

Illinois Tech's policy and procedures on Sexual Harassment can be found here .

N. Sexual Misconduct

Illinois Tech's policy on Sexual Misconduct can be found here .

O. Sexual Offender Registration Act Compliance

Any student who is required by the Illinois Sexual Offender Registration Act (730 ILCS 150/1 et seq.) to register is expected to do so promptly in accordance with the terms of the Act. With respect to registering with Illinois Tech, such student is to register with Illinois Tech’s Director of Public Safety (or designee), and appointments to so register may be made by contacting the Department of Public Safety at (312) 808-6300 or by visiting its Farr Hall office, which is located at 3300 South Michigan Avenue. Notwithstanding any other provision of this Student Handbook to the contrary, Illinois Tech reserves the right to expel or take other disciplinary action provided for herein, including, but not limited to, temporary suspension, against any student who is required to register and fails to do so.

P. Smoking Policy

IIT is subject to the Illinois Clean Indoor Air Act and Chicago Clean Indoor Air Ordinance, which stipulates that smoking, including the use of e-cigarettes and comparable devices, is banned in all enclosed public places and places of employment as well as student residence halls. On IIT campuses, these places include:

  • All enclosed workplaces;
  • State Street Village and McCormick Student Village;
  • All restaurants without a bar area;
  • Public places;
  • Public restrooms, lobbies, reception areas, hallways and other common use areas in public buildings, apartment buildings and condominium buildings;
  • Within 15 feet of the entrance to enclosed public places; and
  • Recreational areas including enclosed sports arenas, stadiums, swimming pools, ice and roller rinks, arcades and bowling alleys.

To this end, Illinois Tech has adopted a No Smoking Policy, the terms of which are incorporated by this reference, which is at web.iit.edu/sites/web/files/departments/general-counsel/policies/procedure_c3_no_smoking_policy.pdf. The above is a summary of this Policy. In the event of a conflict between the above and the Policy, the Policy shall control.

Further, IIT requires students, faculty members, employees and guests wishing to smoke to do so at least 25 feet away from the entrances, windows and air intakes to any building. Smoking in the private areas of IIT apartments, but not in the residence halls, is permitted, unless an area has been designated as non-smoking. Violations of the no smoking policy should be reported to the building representative who shall forward them to the appropriate administrative officer.

Q. Student Intellectual Property;

  1. Work Done for Course Credit or Degree Requirement
    Work done for course credit by students, including IPROs, and work done by a student as a degree requirement, including master’s theses, Ph.D. theses and comparable final projects, as such theses and projects are required to be substantially the original work of the students, are not considered university-owned for purposes of Illinois Tech’s copyright and patents policies. All such works belongs exclusively to the students, and in such situations, the fact that a faculty member may provide constructive criticisms, editorial suggestions or other forms of guidance does not change this fact, as such undertakings are a normal and customary part of a faculty member’s duties. Faculty or staff members wishing to use any such student-created work for his or her own purposes or for Illinois Tech purposes must obtain the student’s consent and, at a minimum, provide adequate credit to the student.

    In general, if work done for course credit by students is a collaborative effort among a group of students (e.g. IPROs), meaning each such student actively participated and contributed to the creation of the work, then, each student will likely be deemed a creator/inventor of the work, and each student will have the right to use and allow others to use the work without the need to secure the consent of and without obligation to the others. Prior to commencement of a collaborative effort, participating students should consider the merits of entering into a written agreement among themselves setting forth various matters related to the ownership and use of such works, including, without limitation, how and when such work may be used. In any event, even absent an agreement, students should always give appropriate attribution to all team members involved whenever the work is used or authorized for use. The foregoing is intended as merely a general statement. Students must understand that the actual rights of each student participating in a particular collaborative effort will ultimately be determined by applicable patent, copyright or other intellectual property rights statutes and the facts and circumstances of the particular collaborative effort.

    Notwithstanding the foregoing, if the course description contained in the Undergraduate or Graduate Bulletin clearly states language akin to the following:

    “The applicable academic unit hereby gives notice of its desire to secure a non-exclusive, perpetual, royalty-free license solely to use, at its discretion, student-created work produced in [Insert Course Name and Number], with appropriate attribution, for its own non-commercial and educational purposes, including to promote the programs of the academic unit. Unless the student submits a written notice to the Dean of the College indicating that he or she does not agree to grant such a license by the last regularly scheduled day of the course, then the student shall be deemed to have granted the foregoing described license.”

    then the academic unit may so use work done for course credit by a student. The foregoing exception does not apply to work done by a student as a degree requirement, such as a master’s thesis, Ph.D. thesis and comparable final project.

  2. Work Done with Third-Party Sponsorship
    Ownership of and the right to use work created as part of a research project that is sponsored or funded by a third party, whether a government agency, foundation or corporation, generally qualifies as university research, and the ownership of and use rights associated therewith will be determined in accordance with the applicable terms and provisions of the sponsorship agreement. In such instances, the ownership of and the rights to use the work will generally vest with Illinois Tech and/or the sponsoring entity, not the student. Any invention, creation or copyrightable work, including software, stemming from a sponsored research project must be disclosed to Illinois Tech in accordance with the procedures set forth in Appendix K of the Illinois Tech Faculty Handbook. Appendix K can be found at web.iit.edu/general-counsel/faculty-handbook.

    In general, because IPROs are done for course credit, IPROs are not considered sponsored or funded research projects. This means that the ownership of and the rights to use works created in connection with an IPRO are governed by the preceding Section Q(1), Work Done for Course Credit. So an entity supporting a particular IPRO would need to negotiate with the student or students that created a work to secure ownership of or the right to use a work coming out of an IPRO.

  3. Work Done Outside of Course Credit - To the extent that any work created by a student or students is other than for course credit or to satisfy a degree requirement and qualifies as “personal research”, as defined in Appendix K of the Illinois Tech Faculty Handbook, such work belongs to the student or students and any other individuals, including, but not limited to, university faculty members, who created it. The rights in any such work will be determined by applicable patent, copyright or other intellectual property rights statutes and the facts and circumstances of any particular collaborative effort. As such, anyone wishing to use such work must obtain the student’s or students’ or others’ consent, which he, she or they may grant as he, she or they deem appropriate.

    To the extent that any work created by a student or students and any other individuals, including, but not limited to faculty members, is other than for course credit or to satisfy a degree requirement and qualifies as “university research”, as defined in Appendix K of the Illinois Tech Faculty Handbook, such work belongs to Illinois Tech, and the rights of the student or students and others with respect to such work are as set forth in Appendix K. Any invention, creation or copyrightable work, including software, stemming from university research must be disclosed to Illinois Tech in accordance with the procedures set forth in Appendix K. Appendix K can be found at web.iit.edu/general-counsel/faculty-handbook.

  4. University Policy The rules established by this Section shall apply across all academic units of Illinois Tech. Although academic units may adopt policies that supplement, but not contradict or limit, the rules established by this Section, in the event of any conflict between the rules of this Section and the policies of an academic unit, the rules of this Section shall for all purposes govern and control.

R. Use of Technology Resources Policy

Illinois Tech’s information technology resources are provided in the hope that all members of the Illinois Tech community will use them in a spirit of mutual cooperation. Resources are limited and must be shared. All users are required to abide by the terms and provisions of Illinois Tech’s policies regarding the Use of Technology Resources, which are incorporated by this reference,  and Use of University-Provided Mobile Internet, which are incorporated by this reference.

In sum, use of Illinois Tech’s technology resources and access to its networks are privileges granted by Illinois Tech to authorized users and may be suspended with or without notice when, in Illinois Tech’s judgment, continued use of these resources may interfere with the work of others, place Illinois Tech or others at risk, or violate federal, state or local laws, including without limitation, those related to copyright protection, or Illinois Tech policy.

S. Prohibition against retaliation

Illinois Tech expressly prohibits any employee, including a student employee, or faculty member from taking any retaliatory action against a student because he or she, acting in good faith, (i) discloses, threatens to disclose or is about to disclose an activity, policy or practice that the student reasonably believes violates the law or IIT policy or procedures; or (ii) initiates or seeks to initiate any complaint, process or procedure provided by Illinois Tech policies.