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Course Scheduling Resources

Find resources pertaining to the course scheduling production timeline and policies on this page. The policies described on this page apply to all credit-bearing degree programs scheduled in shared academic space by the Office of the Registrar. For more information, please contact registrar@iit.edu.

Scheduling Overview

Each department has a designated course scheduler responsible for timely submission and maintenance of their department's schedule. Questions regarding specific course offerings should be directed to the designated course scheduler for the department.

Course schedulers use CourseLeaf Section Scheduler (CLSS) to send requests for changes/additions/deletions to the course schedule to the Office of the Registrar. The Office of the Registrar approves, or returns for correction, the information submitted by the departments. Approved changes are bridged to Banner.

All course schedules must be submitted via CourseLeaf CLSS.

Accessing CLSS

  1. Log into the myIIT portal.
  2. Select the Teaching tab.
  3. In the "Office of the Registrar - Faculty & Staff Resources" channel, click on the CourseLeaf Section Scheduler (CLSS) link.

Reminders

  • All course sections are active. If you choose to not offer a section, delete or inactivate the section.
  • Lab sections must lead with an "L," followed by a two-digit number (e.g., L01 and L02).
  • Waitlist capacity is a required field for most sections.
    • Waitlist is not required for "Does Not Meet" sections.
    • For courses with a linked lab section, add the waitlist to the lab section only.
  • Make reserve seating requests in the Comments section.
  • For special topic courses, add the long title in the Comments section.
  • Please add classroom preferences in the Comments section.

Scheduling Instructions

The timeline for submitting the course schedule is distributed each semester during the Course Schedulers Meeting. The Course Schedulers Meeting Memo includes the notes from the meeting as well as the timeline for course schedule production and online publishing.

For Information on a specific topic, please click an item below.

View or Edit a Section

  1. Navigate to the CLSS Instances screen.
  2. Click on an instance to open it.
  3. Double-click on a scheduling unit to open it.
  4. Click on the "View By" button to choose to view by course, instructor, or day and time.
  5. Double-click on the course title to view its sections.
  6. Double-click on a section to edit it with the Section Editor.
  7. Perform desired edits.
  8. Click on Save, or click on Cancel to close without saving.

Add a New Section

  1. Navigate to the CLSS Instances screen.
  2. Click on an instance to open it.
  3. Double-click on a scheduling unit to open it.
  4. Click on the "View By" button to choose to view by course, instructor, or day and time.
  5. Double-click on the course title to view its sections.
  6. On the right-hand side of the course, click on the "+" (inside of a green circle) icon to add a section.
  7. Edit the section with the Section Editor.
  8. Click on Save, or click on Cancel to close without saving.

Delete Sections of a Course

Note: The delete feature is only available in the Plan, Proof, and Review Phases.

  1. Navigate to the CLSS Instances screen.
  2. Click on an instance to open it.
  3. Double-click on a scheduling unit to open it.
  4. Click on the "View By" button to choose to view by course, instructor, or day and time.
  5. Double-click on the course title to view its sections.
  6. To delete ALL sections of a course, click on the "X" (inside of a red circle) icon to the right of the course.
  7. To delete an individual section, click on the (initially grayed out) "X" icon to the left of the course section.
  8. Click on OK to confirm.

Cancel a Section of a Course

Note: Cancel sections during the Publish and Registration Phases.

  1. Navigate to the CLSS Instances screen.
  2. Click on an instance to open it.
  3. Double-click on a scheduling unit to open it.
  4. Click on the "View By" button to choose to view by course, instructor, or day and time.
  5. Double-click on the course title to view its sections.
  6. Double-click on a section to edit it with the Section Editor.
  7. Click on the Status drop-down menu.
  8. Select Cancelled.
  9. Delete the instructor, maximum enrollment, and waitlist capacity information.
  10. In the Room drop-down menu, select General Assignment Room.
  11. Click on Save, or click on Cancel to close without saving.

Cross-list Sections

Note: Crosslisted sections are sections that meet at the same time with the same instructor and room. One section is the controlling section (Parent Section), which controls most of the information about the section. The other is the controlled section (Child Section), which only controls information about the section that is unique to the crosslisted portion, such as maximum enrollment. The child section must request the crosslist relationship.

  1. Navigate to the CLSS Instances screen.
  2. Click on an instance to open it.
  3. Double-click on a scheduling unit to open it.
  4. Double-click on the course title to view its sections.
  5. Double-click on a section to edit it with the Section Editor.
  6. In the Cross-list With drop-down menu, search for a subject code and number (e.g., CS 104-01).
  7. Select the section you want to crosslist with.
  8. Click on Save Section.

Link Sections

Note: Lab section numbers must begin with an "L" (e.g., L01 and L02).

  1. Navigate to the CLSS Instances screen.
  2. Click on an instance to open it.
  3. Double-click on a scheduling unit to open it.
  4. Click on the "View By" button to choose to view by course, instructor, or day and time.
  5. Double-click on the course title to view its sections.
  6. Double-click on a section to edit it with the Section Editor.
  7. In the Link To drop-down menu, select an option:
    • Not linked to other sections
    • Any Lab sections - the student can take any of the created lab sections
    • Specific Lab sections - the student must take one of the specified lab sections
  8. Click on Save Section.

Add a Non-Standard Meeting

  1. In the Patterns drop-down menu, select User Defined.
  2. In the Meeting Pattern Name text box (at the bottom of the drop-down menu), enter the requested meeting pattern (e.g., "MTh 8:00am-4:00pm"). To add additional times per week, separate each one with a semi-colon (;) and space (e.g., "M 8:00am-9:00am; T 9:00am-10:00am").
  3. Click on Accept to place the pattern on the snapper.

Validate and/or Submit a Scheduling Unit

Note: A user may click on the Validate button at any time to view the errors, warnings, and workflows for the scheduling unit. The scheduling unit will not be submitted if the following steps are not taken.

  1. Navigate to the CLSS Instances screen.
  2. Click on an instance to open it.
  3. Double-click on a scheduling unit to open it.
  4. Click on the Validate button at the top of the screen for CLSS to run an error check on your schedule.
  5. Click on one of the following buttons:
    • Close - returns to editing without submitting. If there are errors, this will be the only available option.
    • Submit Now - submits the scheduling unit. This option will appear if there are only warnings or if the scheduling unit was valid.
    • Start Workflow - submits the scheduling unit through workflow. This option will appear if there were any rules that required workflow. Workflow will be completed before any data is moved to the SIS.
 

Frequently Asked Questions about CLSS

How do I get access to CourseLeaf CLSS?

The department chair is required to email the Office of the Registrar to approve all new course schedulers. Once approved by the chair, schedule a training session by emailing registrar@iit.edu. Access to CLSS will be granted after the completion of training.

How do I add an instructor not listed in the drop-down menu?

After receiving hiring completion confirmation from Human Resources, send the instructor's name and ID number to registrar@iit.edu. The instructor will be assigned a faculty role in Banner and will appear in CLSS in 24-48 hours.

What do I do when I get the following error message: "This section has features that cannot be edited in this interface. Changes to this section will need to be made directly in Banner?"

There is a system error affecting the editing of the course section in CLSS and the Office of the Registrar must correct the issue in Banner.

Email the desired changes to registrar@iit.edu. Please provide the CRN and all details of the changes. The changes will made directly in Banner and the bridge issue will be researched.

How do I add my departmental space into the Room drop-down menu?

Email registrar@iit.edu to add a space.

 

Credit Hour Ratios (Contact Hours)

Illinois Tech measures credit hours in accordance to the Carnegie Unit for class scheduling and academic credit awarding purposes. Classes are scheduled to provide 750 contact minutes of instruction per credit hour in any given term. A three credit hour class typically meets for 150 minutes each week during the 15-week semester. The 16th week of the semester is reserved for final exams and is not used in calculating contact time.

Illinois Tech also complies with the federal definition of the credit hour. The federal definition is consistent with the university's historical practice in developing degree programs, courses bearing academic credit, and the scheduling of courses.

Class Meeting Times

All classes meeting in shared classroom spaces must conform to the standard time blocks indicated on the University Schedule Time Grid. Classes must be scheduled according to the number of contact hours listed in the catalog for lecture and lab meeting times. Consult the Undergraduate Bulletin and the Graduate Bulletin to verify contact hours for specific courses. To update the contact hours for a course, submit a Course Proposal Form (CourseLeaf CIM), available in the "Office of the Registrar - Faculty & Staff Resources" channel under the Teaching tab of the myIIT portal. This form must be submitted prior to the beginning of registration for the upcoming term.

Lecture Meeting Times

2 Days/Week 50 Minutes 75 Minutes

MW, TR, WF

9:00 - 9:50am 8:35 - 9:50am
10:00 - 10:50am 10:00 - 11:15am
11:25 - 12:15pm 11:25 - 12:40pm
1:50 - 2:40pm 1:50 - 3:05pm
3:15 - 4:05pm 3:15 - 4:30pm
5:00 - 5:50pm 5:00 - 6:15pm
6:25 - 7:05pm 6:25 - 7:40pm
7:50 - 8:40pm 7:50 - 9:05pm
3 Days/Week
MWF, TRF 9:00 - 9:50am N/A
10:00 - 10:50am
11:25 - 12:15pm
1:50 - 2:40pm
3:15 - 4:05pm
5:00 - 5:50pm
6:25 - 7:15pm
7:50 - 8:40pm

Lab Meeting Times

Monday-Friday, Once per Week 2 Contact Hours 3 Contact Hours
8:35 - 10:15am 8:35 - 11:15am
10:00 - 11:40am 10:00 - 12:40pm
1:50 - 3:30pm 1:50 - 4:30pm
5:00 - 6:40pm 5:00 - 7:40pm
6:25 - 8:05pm 6:25 - 9:05pm
 

Scheduling Resources

Important Links

Course Schedulers

Contact the course scheduler for the pertinent department to request information regarding course offerings or to request a specific course to be offered in the current or upcoming term.

DepartmentCourse Scheduler(s)Email
Architecture (Architecture and Urbanism, Landscape Architecture) Cynthia Torres ctorres2@iit.edu
Biology Tanya Bekyarova bekytan@iit.edu
Biomedical Engineering Bonnie Haferkamp haferkamp@iit.edu
Business (Economics, Marketing Analytics, MBA, Management Science, MSF, Public Administration, Sustainability Management) Justine Grant jgrant2@stuart.iit.edu
Business (Undergraduate Courses) John Twombly twombly@stuart.iit.edu
Civil and Architectural Engineering (Engineering Graphics, Engineering Management, Environmental Engineering) Brent Stephens bstephe5@iit.edu
Chemical Engineering Beatrice Person person@iit.edu
Chemistry Zabel Panosyan panosyan@iit.edu
Benjamin Zion bzion@iit.edu
Computer Science Matthew Bauer bauerm@iit.edu
Electrical and Computer Engineering Jafar Saniie saniie@iit.edu
English Language Services (English Language Program, Intensive English Program, Professional Communication Advancement, Proficiency of English as a Second Language)   els@iit.edu
General Engineering (Armour College) Darci McHale mchale@iit.edu
Food Science and Nutrition Renee McBrien mcbrienr@iit.edu
Humanities (Art and Architectural History, Communications, History, Literature, Philosophy) Warren Schmaus schmaus@iit.edu
Institute of Design Matthew Mayfield mayfield@id.iit.edu
Industrial Technology and Management (INTM) Cynthia Spoor spoor@iit.edu
Interprofessional Project (IPRO) Thomas Jacobius jacobius@iit.edu
Mathematics David Maslanka maslanka@iit.edu
Michael Pelsmajer pelsmajer@iit.edu
Mechanical, Materials, and Aerospace Engineering; Materials Science Jessica Nicholson nicholsonj@iit.edu
Mathematics and Science Education Sharon Grant grant@iit.edu
Physics Sally Laurent-Muehleisen slaurent@iit.edu
Professional Learning Ryan Nelson nelsonr@iit.edu
Psychology Kristina Bauer kbauer1@iit.edu
Science (SCI 511 and SCI 522 only) Elizabeth Friedman friedman@iit.edu
Social Sciences (Lewis College of Human Science, Political Science, Sociology) Rebecca Steffenson rsteffe1@iit.edu
 

Classroom Assignments

Academic classes are assigned in shared academic classrooms based on a number of factors including the enrollment of the course, pedagogical needs to deliver academic materials, and proximity to departmental-specific resources such as laboratories. The Office of the Registrar automatically assigns classrooms approximately three weeks prior to the beginning of the upcoming semester. To request a classroom be reassigned, the primary faculty member teaching a course should submit a Classroom Reassignment Request Form, available in the "Office of the Registrar - Faculty & Staff Resources" channel under the Teaching tab of the myIIT portal. Requests are processed on a first-come, first-served basis and must be submitted prior to the add/drop deadline—see the Academic Calendar for the pertinent deadline. Note that not all reassignment requests can be processed.

Registration

As registration begins, students and faculty may request updates to the course schedule. Consult the Registration page for more resources regarding registration policies and procedures. Please utilize CourseLeaf CLSS to update course schedules, request additional seats in a course, add new sections of a course, or for other pertinent course-related issues.

Additional Resources