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eProcurement

Buy it at Buy It

What is Buy It eMarketplace?

Buy It eMarketplace is Illinois Tech’s eProcurement system and the preferred method to
purchase all goods and services for and by the University, including faculty members and researchers.

You can email Procurement Services (Madeline Olszak and Lauren Hickey) to get access to Buy It.
Buy It should be used as much as possible for all applicable purchases for your work at the University,
including for grants/research projects.

Buy It User Guides and Reference Materials

Announcing illinois Tech's Eprocurement initiative

Illinois Institute of Technology has embarked on an eProcurement implementation initiative to streamline and standardize the procure-to-pay processes on campus.  For this important initiative, we have chosen to partner with Unimarket, a leading eProcurement solution provider for Higher Education especially schools with Ellucian Banner Finance as their ERP system. 

eProcurement is the streamlined management of the overall procure-to-pay process, including the user-friendly business-to-business purchase and sale of supplies and services through the Internet. The new system will handle our spend management, including creating and approving requisitions and purchase orders,  receiving goods and services, and processing invoices -- all electronically. By moving to a “paperless” environment, we will not only save on costs, but also obtain a higher level of transparency, more easily monitor compliance, and achieve more efficient with processing.

Some of the goals of this eProcurement initiative are to:

  • Eliminate manual paper processes
  • Expedite the purchasing process through the use of supplier catalogs
  • Establish a campus-wide contract repository
  • Implement an electronic invoicing platform
  • Increase data collection and reporting ability
  • Utilize campus-wide reporting to negotiate better prices

eMarketplace punch-out vendors

We are currently working with various current high spend and high use vendors of Illinois Tech to establish convenient eMarketplace punch-out catalogs that would provide end users with a customer friendly online shopping experience, competitive pricing, and streamlined processes and services.  The following vendors currently have a punch-out catalog in the Buy It eMarketplace: 

Wave 1 Punch Out Vendors

Buy it eprocurement supplier registration

In order to participate with Illinois Tech, the vendor simply needs to register in the Buy It system.

Registration is free and will provide you with the ability to:

  • Receive orders from your customers electronically by email
  • Create invoices electronically and view the status of all invoices
  • Manage and share your company details electronically
  • View and respond to Electronic Bid Requests

BUY IT EMARKETPLACE PROCURE-TO-PAY PROCESS

Please remember the following procure-to-pay related processes should now all go through Buy It eMarketplace, including:
  • New Supplier Request - adding new vendors to Buy It
  • Obtaining Quotes from Buy It vendors
  • All requisitions (Standard Orders) - please remember the >$500 rule for requisitions no longer applies
  • All vendor related check requests / invoice payment (Retrofit Orders) - AP now will only process student reimbursement related paper check requests
  • Blanket Purchase Orders (fund encumbrance) - great with recurring invoices with the same vendor, or multiple invoices for the same PO
  • Wire Transfer Request - must indicate wire transfer in Buy It requisition and attach / upload the Wire Transfer Request form
  • Shopping Amazon Business - must go through Buy It to shop Amazon Business going forward
If you have any Buy It related questions, please do not hesitate to reach out to Madeline Olszak and Lauren Hickey, our Procurement Systems Administrator.