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Application Procedure

Special ANNOUNCEMENT 

Chicago-Kent College of Law, Institute of Design, Stuart School of Business, and the Department of Psychology students have a diffent internship approval process. Please review the following for insturctions. 

DEPARTMENT OF PSYCHOLOGY 
STUART CAREER MANAGEMENT CENTER
INSTITUTE OF DESIGN
CHICAGO-KENT COLLEGE OF LAW

PROCESS

  1. Read Eligibility Rules and Requirements
  2. Complete the Experiential Learning Tutorials on Blackboard
  3. Look for Employment Opportunities and Secure an Offer
  4. Complete the Experiential Learning Application on Handshake
  5. International Students Only: Complete and Have CPT Form Approved By the Experiential Learning Office
  6. International Students Only: Pick Up I-20 From the International Center
  7. Begin Working
  8. Applying for Another Term

1. READ ELIGIBILITY RULES AND REQUIREMENTS

Do not continue until you are familiar with the policies on this page: Eligibility Rules and Requirements.

2. COMPLETE THE EXPERIENTIAL LEARNING TUTORIALS

You must complete the Experiential Learning Tutorials through Blackboard in order to start the Experiential Learning ("EL") application process. The EL Tutorials can be found here

Detailed log in instructions can be found here.

At the end of EL Video Tutorial Part 3 there will be a short quiz.

You will need to download your EL Tutorial Certificate to attach to your Handshake Experience later on.

3. LOOK FOR EMPLOYMENT OPPORTUNITIES AND SECURE AN OFFER

You may begin the EL application process after an employer decides to extend you a job offer.

They will need to give you an official offer letter with the following requirements:

  • Is on official company letterhead - signed by appropriate company representative
  • Includes the student’s name
  • Includes the worksite supervisor's name and contact information
  • Includes the exact worksite street address
  • Includes the salary/pay
  • Includes the start date & end dates (must coincide with university term dates).  For example, the end date on the offer letter for Spring 2018 should be May 12, 2018.
  • Includes the number of hours worked per week
  • Includes the job title
  • Includes or has attached a job description (this can be an email)

It is your responsibility to ensure there is ample processing and registration time before your start date.

Note: The International Center takes 7 business days after you submit your CPT form and offer letter with a job description to process your new I-20.  

When you accept an offer from an employer, you must cease looking for other opportunities and remove yourself from all other potential opportunities for the semester. 

4. CREATE AN EXPERIENTIAL LEARNING RECORD ON HANDSHAKE

To begin the process of approval for your experiential learning opportunity, you need to create an Experience record in Handshake.

I. Sign in to your Handshake account.  If you are having any trouble accessing Handshake, please contact our front desk at careerservices@iit.edu or 312-567-6800

II. Click on the Career Center drop-down menu at the top of the screen and select ‘Experiences’ as shown below:

                                                            

III. On the Experiences page, click ‘Request an Experience’ listed on the blue ribbon in the upper right-hand corner

                              

IV. Once on the form, In Experience Type, Please Select one of two options depending on your  work authorization.

  • EL - International Student

  • EL - Domestic Student

V.  Fill out the form completely, including salary (we will not approve the experience without an amount in the salary field).  For salary, please put an hourly salary if possible, even if you are being paid an annual rate or via stipend.

VI. Once you have completed the form, push the ‘Request Experience’ green button at the bottom of the page

VII. Once submitted, you will see a summary page of the experience.  However, you are not done yet with your submission! To receive approval from the Experiential Learning Office to start the approval process, you must attach three documents:

  • A PDF of your Offer Letter from the company
  • Plan of Study form showing a semester-by-semester outline of how you plan to complete your degree program with your experience
  • Your Certificate of Completion of the Experiential Learning Tutorials

To attach these documents, please select the blue ‘New Attachment’ button listed on the left-hand side of the Overview page as shown below:

 

                                                               

VIII. The Experiential Learning team will review your submission and let you know if anything needs to be corrected or added within two business days.  If everything is good to go, the Experiential Learning team will begin the approval process.  You will see that your status has been changed to 'Being Approved' when this happens.  Once you see this status has changed to 'Being Approved,' you can be assured that an automatic email has been sent to your assigned Academic Advisor.  Once the Academic Advisor has approved the experience, an automated email is sent to your assigned Workplace Supervisor* with approval instructions.  On the Overview page, you will be able to track the approval process of all your approvers.

*Many corporate email accounts have strong firewalls in place, so we understand that in some cases the automated email may not get to the supervisor.  If that happens, please email explearning@iit.edu and we can personally send the supervisor the approval link.

IX. You will receive an email from the Experiential Learning Office (explearning@iit.edu) once your experience has gone through the full approval process and your application is 'Approved.'  This email will include details on signing up for an internship course in your MyIIT portal, and, if you are an international student, details on completing a CPT form for the international center. 

5. INTERNATIONAL STUDENTS ONLY: SUBMIt documents to the International Center 

Once you have completed your CPT form and have registered for the appropriate course, you will need to bring a printed copy, or send an email, of your CPT form and Offer Letter with a job description to the International Center.

6. INTERNATIONAL STUDENTS ONLY: PICK UP I-20 FROM INTERNATIONAL CENTER

Once you have submitted your documents, the International Center will begin processing your I-20, and you will receive an email from International Center when the new I-20 is ready; processing time for a new I-20 is 7 business days (M-F).  If you are currently on an internship outside of the Chicago area, you can request that your new I-20 be sent to your current address.

Please note that International students must have their I-20 and social security number application receipt in their possession before they begin working. All students must have approved forms and be registered for the appropriate internship course to begin working

7. BEGIN WORKING

You may begin working after the agreed upon start date. 

Your employer has the right to terminate your employment if you are not meeting work expectations or due to unforeseen business circumstances.  If you are terminated you will need to inform the Experiential Learning Office and the International Center immediately and submit your official termination letter from your employer.

Moreover, the Experiential Learning Office has the right to end your employment if you are not meeting the qualifications for internships.

8. APPLYING FOR ANOTHER TERM

The above process should be followed each term you would like to participate in EL.
If your employer would like to continue hosting you for the internship for the next semester, you will need a new offer letter with the new end date. If your original offer letter has an end date for the following term, you may use the original offer letter to apply again. 

Deadlines

For important dates and deadlines regarding Experiential Learning, please go to the Key Deadlines page.