A. Alcohol Abuse and Drug Use Prevention Policy
IIT is committed to preventing the use of illicit drugs and abuse of alcohol by members of its community. In accordance with this commitment and in compliance with the Drug Free Schools and Campuses Act of 1989, this policy affirms IIT’s goal to maintain an environment that is free of illegal usage of drugs and alcohol. All students are expected to comply with the policy.
Students receiving Title IV grants, loans, or federal work-study and are convicted of a drug offense involving illegal drugs while enrolled at IIT will result in the loss of those funds.
- Health Risks. Individuals who use illegal drugs or abuse alcohol risk adverse physical and psychological effects. In general, such individuals may suffer from illnesses and are less productive, less reliable and more prone to accidents and absenteeism. Ingestion of drugs or alcohol by a pregnant woman may cause harm to the fetus. A more specific explanation of the possible health effects of certain types of drugs is available in the Student Health and Wellness Center.
- Counseling. IIT has a comprehensive drug-free awareness program to inform students about the dangers of drug and alcohol use and to assist them in obtaining counseling and treatment that includes full availability of Student Health and Wellness Center to all students for counseling and/or referral for treatment; educational programs for students, including forums, dissemination of educational materials, and awareness periods (e.g., Alcohol Awareness Week); and other programs and publications as needed. Students are encouraged to contact the Student Health and Wellness Center for information or assistance regarding drug or alcohol use. If you suspect a fellow student is involved in illegal drug or alcohol use, encourage him or her to seek assistance from the appropriate office.
- IIT Sanctions. Any student suspected of violating this policy is subject to disciplinary action in accordance with the IIT Code of Conduct. Sanctions will depend upon (a) the severity of the infraction; (b) if personal injury is involved; (c) if property damage occurs; (d) whether the student is a repeat offender; and (e) if the campus learning environment is compromised. Students may also be subject to prosecution where appropriate. A fine structure will accompany disciplinary proceedings for all violations of alcohol policy. The fine must be paid in full in order for a student to continue in good academic standing, and therefore, be allowed to register for classes and receive grades:
- First offense: $50.00
- Second offense: $100.00
- A third documented violation of the alcohol policy could result in immediate suspension of campus housing privileges as well as possible suspension or expulsion.
Notwithstanding any other provision of this Alcohol Abuse and Drug Use Prevention Policy and in addition to any other sanction that may be imposed by the Dean of Student or his/her designee or the Campus Judicial Board, the housing contract or any student who either admits to or is found to have used or possessed illegal drugs in any IIT residence hall will be immediately canceled, and such student must move out of the residence hall within 72 hours.
Legal sanctions.Legal sanctions. Illinois law prohibits the unlawful manufacture, possession, use or distribution of marijuana and controlled substances, including narcotics, barbiturates and cocaine. Violation of state law may result in arrest and conviction. An individual so convicted may be fined and/or imprisoned in accordance with Illinois law. IIT reserves the right to contact the Chicago Police Department for assistance with respect to the violation of any Illinois law.
THE SALE OR DISTRIBUTION OF ALCOHOL OR POSSESSION BY PERSONS UNDER THE AGE OF 21 IS ALSO PROHIBITED UNDER STATE LAW. A PERSON WHO VIOLATES THIS LAW MAY BE CHARGED AND PUNISHED ACCORDINGLY.
B. Alcohol Use for Campus Events Policy
IIT students are subject to the laws of the State of Illinois. PERSONS UNDER 21 YEARS OF AGE CANNOT DRINK ALCOHOLIC BEVERAGES. Inappropriate behavior such as disorderly conduct, intoxication and harassment is considered a violation of IIT’s standards of conduct and will result in appropriate sanctions and fines. All students should review and must adhere to IIT’s Drug and Alcohol Abuse Prevention Policy. Further, any student organization that will host any event (as defined in Article V, Section H) at any location at which any alcohol will be served and/or consumed must follow the rules established in Article V, Section H.
In addition, to promote the responsible use of alcohol on campus, IIT has established the following policies:
- Individuals, groups, student organizations or departments planning to host events on campus where alcohol will be served must complete an Alcohol Beverage Service Form at least 10 business days prior to the event and before advertising the event or purchasing the alcohol to be served. The form is available in the Office of Student Affairs or online at http://web.iit.edu/student-affairs . Registration of the event does not constitute IIT approval. Registration of the event does not constitute university approval.
- The sale and use of alcoholic beverages must be in compliance with state and local laws as well as IIT policies and regulations.
- Food and nonalcoholic beverages must be available when alcohol is served.
- All events must have a designated faculty or staff member or a resident advisor responsible for ensuring adherence to IIT policies. This person must be at least 21 years of age and must be present for the duration of the event.
- Consumption of alcohol and/or possession of open containers of alcohol are prohibited on IIT property, whether in IIT buildings or on IIT grounds, unless otherwise authorized by the proper filing of an Alcohol Service Form with the Office of Student Affairs.
- Additional requirements are in effect for events hosted in Hermann Hall. Arrangements for these events must be made through the Campus and Conference Center office (312.567.3075)
All questions regarding the use or sale of alcohol should be directed to the Office of Student Affairs (312.567.3081).
C. Certification of Immunization Policy
In accordance with Illinois law, all students born on or after January 1, 1957 who are taking at least half-time credit hours per semester must supply evidence documented by a health care provider of vaccination for diphtheria, tetanus, measles, rubella and mumps. In addition, International students must provide a recent Interferon Gamma Assay (IGRA) through TSPOT or Quantiferon Gold serum testing prior to their arrival to the U.S. Blood tests must be drawn no earlier than 2 weeks prior to arrival. Immunization records must be submitted to Student Health and Wellness before the first day of class. A registration hold will be placed on your account, prohibiting registration for the subsequent semester, for all students who are non-compliant compliant with the immunization requirement. Exemption from one or more of the specific requirements maybe granted based on documented medical or religious reasons. Please complete and submit the appropriate exemption form which can be found on our website. Anyone with a vaccine exemption may be excluded from the university/college in the event of a measles, rubella, mumps or diphtheria outbreak in accordance with public health law. To contact the Student Health and Wellness Center with any questions you may have regarding the immunization policy or requirements, please call us at 312-567-7550 or e-mail us at firstname.lastname@example.org .
D. Computer Use Policy
IIT’s information technology resources are provided in the hope that all members of the IIT community will use them in a spirit of mutual cooperation. Resources are limited and must be shared. Before accessing the IIT network, all users are required to agree to the IIT Use of Computer Resources Policy.
Access to the IIT network is a privilege granted by IIT to authorized users and may be suspended with or without notice when, in IIT’s judgment, continued use of these resources may interfere with the work of others, place IIT or others at risk, or violate federal, state or local laws, including without limitation, those related to copyright protection, or IIT policy. IIT’s comprehensive Use of Computer Resources Policy can be viewed on the OTS website: http://iit.edu/ots/ots_policies_use_of_computer_resources_policy.shtml .
E. Concealed Carry and Prohibition Regarding Firearms and Weapons
“Campus” includes the following locations:
- Main Campus, 3300 S. Federal Street, Chicago, Illinois located between 30th and 35th Streets (North-South) and Michigan Avenue and LaSalle (East-West);
- Downtown Campus, 565 West Adams Street, Chicago, Illinois;
- Institute of Design, 350 North LaSalle Street, Chicago, Illinois, Floors 2 through 6, inclusive;
- Daniel F. and Ada L. Rice Campus, 201 East Loop Road, Wheaton, Illinois;
- Moffett Campus – Institute for Food Safety & Health, 6502 S. Archer Road, Bedford Park, Illinois; and
- Any location not listed above that is or becomes under the control of IIT, whether owned, leased, or licensed.
“Firearm” means a loaded or unloaded device, by whatever name known, which is designed to expel a projectile or projectiles by the action of an explosion, expansion of gas, or escape of gas.
“Property of IIT” includes (i) any building, including, without limitation, residence halls and apartments, fraternity or sorority houses, offices and storage facilities, classroom, laboratory, medical clinic, hospital, artistic venue, or entertainment, including, without limitation, athletic, venue whether owned, leased or operated by IIT; (ii) any real property, including parking areas, sidewalks and common areas under the control of IIT; (iii) any University-related and University-recognized organization property, whether leased or owned by IIT; and (iv) any vehicles of any kind owned, leased or controlled by IIT.
“Weapon” means (i) any device, whether loaded or unloaded, that shoots a bullet, pellet, flare or any other projectile including those powered by CO2, including, but not limited to, machine guns, rifles, shotguns, handguns or other firearm, BB/pellet gun, spring gun, paint ball or airsoft gun, flare gun, stun gun, taser or dart gun and any ammunition for any such device; (ii) any explosive device including, but not limited to, firecrackers and black powder; (iii) any device that is designed or traditionally used to inflict harm including, but not limited to, bows and arrows, any knife with a blade longer than three inches, hunting knife, fixed blade knife, throwing knives, dagger, razor, other cutting instrument the blade of which is exposed, blackjack, slingshot, billyclub, sandclub, sandbag, or metal knuckles; and (iv) any replica or facsimile of a device covered by the foregoing (i), (ii) and (iii), including toys and anything which reasonably could be mistaken therefor.
2. Prohibited Activities and Other Restrictions
- Weapons or Firearms. To the fullest extent permitted by law, IIT maintains a Weapons and Firearms free Campus. This means that no person covered by this Policy, unless authorized by law or specifically exempted by federal or state law or this Policy, is authorized to possess a Weapon or Firearm while engaged in IIT-related business or activities or otherwise present in, on or about the Property of IIT located on the Campus. Without limiting the foregoing, IIT expressly prohibits: (i) any person covered by this Policy from possessing a Weapon or Firearm while in, on or about the Property of IIT located on the Campus, even if that person has a valid federal or state license to possess a Weapon or Firearm; and (ii) any person covered by this Policy from displaying, brandishing, discharging or otherwise using any and all Weapons or Firearms, including concealed weapons or firearms, while in, on or about the Property of IIT located on the Campus.
- Exceptions. The provisions of this Policy do not apply to the possession of Weapons or Firearms while in, on or about the Property of IIT located on the Campus to the extent that the possession of Weapons or Firearms is directly related to one of the exceptions set forth below, which exceptions are intended, consistent with applicable law, to be narrowly construed and applied.
- The Weapon or Firearm is used in connection with a weapons safety course or weapons education course offered in the regular course of business or approved and authorized by IIT; provided, however, any such courses, including those offered by the Reserve Officers’ Training Corp, shall first develop protocols for the storage, maintenance and safety of Weapons or Firearms used as part of thereof and have those protocols approved by the Provost or his/her designee..
- The Weapon or Firearm is carried, concealed or otherwise, by (i) an IIT public safety officer who is required to carry a Weapon or Firearm as a condition of his or her employment; or (ii) an enforcement officer from an external agency conducting official business at IIT. In addition, IIT’s Director of Public Safety, in his or her discretion but after consultation with IIT’s Vice President for Facilities and Public Safety and General Counsel, may grant a comparable exception (i) and (ii) above to an individual who has requested permission to carry, concealed or otherwise, a Weapon or Firearm when circumstances indicate such an exception is reasonably justified and its granting will not pose an unreasonable risk to health and safety (hereinafter referred to as a “Case-By-Case Exception”). A Case-By-Case Exception may be approved with such restrictions as deemed appropriate, including, but not limited to, the nature and number of Weapons or Firearms authorized, the Property of IIT and/or Campus in, on or about which the Weapon or Firearm may be carried or the time the Case-By-Case Exception will remain in effect. An individual seeking a Case-By-Case Exception must submit his or her request in writing, and the request, at a minimum, must contain the individual’s full name, address, and relationship to IIT, a description of the Weapon or Firearm desired to be carried, a statement explaining the basis for the request, and, if applicable, a copy of his or her FOIA card and concealed carry permit. The Director of Public Safety may request any additional information he or she deems necessary or appropriate to evaluate the request. Anyone granted a Case-By-Case Exception will receive a letter so indicating from the Director of Public Safety, which he or she must carry within him or her while in, on, or about the Property of IIT on the Campus. The Director of Public Safety shall maintain a list of all Case-By-Case Exceptions granted and shall promptly notify IIT’s Provost, Vice President for Facilities and Public Safety and General Counsel when any Case-By-Case Exception has been granted. For the avoidance of doubt, absent the granting of a Case-By-Case Exception, the exceptions contain in this Section III.B.2 are not available to an off-duty law enforcement officer while he or she is in, on or about the Property of IIT on the Campus, including off duty law enforcement officers attending classes as students, meaning such an individual may not carry, concealed or otherwise, a Weapon or Firearm in, on or about the Property of IIT on the Campus.
- The Weapon or Firearm is used in connection with officially sanctioned IIT athletic, recreational or sporting practices, games, matches, tournaments or events occurring in, on or about the Property of IIT located on the Campus when the activity requires the use of such Weapons or Firearms (e.g., fencing, starter pistols and archery).
- The use of simulated Weapons or Firearms during and in connection with rehearsals for and presentations of officially sanctioned IIT theatrical productions.
3. Parking Areas. A Weapon or Firearm may be transported into an unrestricted IIT parking area on the Campus within a vehicle only if the weapon or firearm and its ammunition remain locked in a case out of plain view within the parked vehicle. Parking areas on the Campus shall be deemed unrestricted unless signage indicates that they have been designated as areas where weapons and firearms are not permitted. IIT reserves the right to make and change such designations from time to time in its sole discretion. For purposes of this Section III.C., “case” shall mean (i) a glove compartment or console that completely encases the weapon or firearm and its ammunition; (ii) the trunk of the vehicle; or (iii) a weapon or firearm carrying box, shipping box or other container. The Weapon or Firearm may only be removed and may only be concealed in the immediate area surrounding his or her vehicle within the unrestricted parking lot for the limited purpose of storage or retrieval from within the trunk of the vehicle; provided that the Weapon or Firearm has first been unloaded before removal from the vehicle.
4. Public Right of Ways. An individual carrying a concealed Weapon or Firearm shall not be deemed to be in violation of this Policy while he or she is traveling along a public right of way that touches or crosses the Campus if the concealed firearm is being carried in accordance with the provisions of the 2013 Illinois Firearm Concealed Carry Act or is being transported in a vehicle in accordance with the 2013 Illinois Firearm Concealed Carry Act and all other applicable provisions of law.
F. Disciplinary Proceedings Due to Receipt of Digital Millennium Copyright Act Notice
If IIT receives from a content owner a notice of copyright infringement, i.e. a DMCA (Digital Millennium Copyright Act) notice, then the person to whom the Internet Protocol (IP) Address and/or computer system is registered and to which such notice is attached, shall be charged with violating IIT Procedure No. Q-3, entitled Use of Computer Resources, and its provisions regarding copyright infringement and Item 12 of the Code of Conduct. (See page 42 and 31, respectively.) Notwithstanding any other provisions of this Handbook, a student so charged shall be subject to discipline in accordance with the following procedures:
FIRST OFFENSE: If the student has never before been referred to the Office of Student Affairs for such violations, the student has the option of an “expedited resolution”. To take advantage of this option, the student must accept responsibility for the offense, complete an on-line tutorial about copyright within 5 days of being notified of the violation and pay a fine of $100. Once the tutorial is completed, the matter will be closed with an “Oral Warning”. Under the policies of the Office of Student Affairs, no disciplinary records are maintained for oral warnings.
SECOND OFFENSE: If the student acknowledges that he or she is responsible for these violations and he or she has been referred to the Office of Student Affairs previously for such violations, the student must, within 5 days of being notified of the violations, schedule a meeting with the Dean of Students to explain his or her behavior. Additionally, the student must pay a $200 fine and a disciplinary warning will be issued by the Office of Student Affairs. This warning will become part of the student's disciplinary file.
THIRD OFFENSE: If the student has at least twice previously admitted to improper use of the IIT computer network (See points 1 and 2 above), the student’s access to the IIT network from the offending IP Address and/or computer will be terminated for a period of 90 days, and the student may be subject to further disciplinary action consistent with the Code of Discipline.
If the student does not believe that he or she has committed the alleged violations, he or she may request an administrative hearing on the matter with the Office of Student Affairs. The student must request a hearing within 5 days of being notified of the violations. The hearing will be held before the Dean of Students or his/her designee only.
If a student fails to elect one of the punishments provided for above and fails to request a hearing, then his or her access to the IIT network from the offending IP Address and/or computer will automatically be terminated for a period of 90 days, and the student may be subject to further disciplinary action in accordance and consistent with the Code of Conduct.
G. Health Insurance Requirement Policy
To be clear, you will be enrolled in the SHIP if you are going to be registered for at least one credit hour during the Fall 2015-16 academic year. Coverage for the Fall semester will begin August 14, 2015.
The premium for the insurance will be added to student tuition and fees as a charge. To avoid this charge, submit proof of comparable coverage online, before the September 1st deadline at: http://web.iit.edu/shwc/insurance . F1 and J1 students may only waive IIT’s coverage with proof of comparable U.S. based insurance. Once a waiver is accepted, you will receive email confirmation and it will be valid until the end of the current school year. Spouses and dependents of students may participate in the student health program, if desired. Students should consult the Student Health and Wellness Center in the IIT Tower, at 312-567-7550 for further details or go online to http://web.iit.edu/shwc .
It is the intention of Illinois Institute of Technology to act in accordance with all regulations of the federal, state and local governments with respect to providing equality of opportunity in employment and in education, insofar as those regulations may pertain to IIT. IIT prohibits and will act to eliminate discrimination on the basis of race, color, religion, national origin, gender, sexual orientation, age, disability or veteran status. Any students, applicant or employee of Illinois Institute of Technology who believes that he or she has received inequitable treatment because of discrimination violating IIT’s stated policy of equal opportunity in employment and in education should communicate, either in writing or in person, with the Director of Equal Opportunity and Affirmative Action, IT 1900, 312.567.3134.
I. Policy and Procedures on Sexual Harassment
1. Statement Against and Definition of Sexual Harassment
Illinois Institute of Technology is committed to ensuring an environment for all members of the IIT community that is fair, humane, and respectful - an environment which supports and rewards student, faculty and staff performance on the basis of relevant considerations such as ability and effort. Behaviors that inappropriately assert sexuality as relevant to student, faculty or staff performance damage this environment. Therefore, IIT will provide for its students, faculty and staff an educational and employment environment free of unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct or communications constituting sexual harassment as defined and otherwise prohibited by local, state and federal law. Sexual advances, requests for sexual favors, or sexually-directed remarks constitute harassment when either:
- Submission to such conduct is used or threatened to be used as the basis for academic or employment decisions; or
- Such conduct directed against an individual persists despite its rejection.
Sexual harassment by any member of the IIT community is prohibited. This prohibition includes peer harassment among students, staff or faculty. Sexual harassment by a faculty member, or teaching assistant of a student over whom he or she has authority, or by a supervisor of a member of the faculty or staff is particularly serious. Such conduct may easily create an intimidating, hostile or offensive environment.
Sexual harassment can take many forms. Some of these are overt and unambiguous, while others may be more subtle and indirect. Direct forms of sexual harassment include sexual assault and sexual advances accompanied by an offer or reward or threats of reprisal. Such behavior constitutes serious misconduct, and a single incident establishes grounds for a complaint. Other forms of sexual harassment include sexual advances, physical or verbal, that are repeated and unwanted.
Romantic relationships that might be appropriate in other contexts may, within a university, create the appearance or fact of an abuse of power or of undue advantage. Moreover, even when both parties have consented at the outset to a romantic involvement, such consent does not preclude a subsequent charge of sexual harassment against the instructor or supervisor.
2. Possible Individual Actions Other than Complaint
In circumstances where it would not jeopardize personal safety, job status, or academic status, a person subjected to unwelcome attention should communicate clearly to the offender that the behavior is not welcome and should cease immediately.
An effort should be made to determine whether other students or coworkers have been harassed. Together, complainants are in a stronger position to cope with the situation and the offender.
Advice on how to deal with the situation may be sought from:
- The Title Nine Coordinator, 312.567.5725, email@example.com;
- The Director of Equal Opportunity and Affirmative Action, 312.567.3134, firstname.lastname@example.org;
- The Vice Provost for Student Affairs and Dean of Students, 312.567.3080, email@example.com;
- The Assistant Dean for Academic Administration and Student Affairs at Chicago-Kent 312.906.5289, firstname.lastname@example.org.
Staff employees or faculty members should consult the appropriate handbook for further guidance.
3. Making a Complaint
A complaint alleging violation of the policy prohibiting sexual harassment may be filed with the Office of Student Affairs or the Title IX Coordinator by any person who has been the subject of such harassment. The privacy of complainant and those accused of violating this policy shall be protected throughout proceedings to the extent possible. Upon request of any party, at any time during the proceedings, meetings and hearings shall be closed. All reasonable measures will be taken to assure that no one involved in any complaint, investigation, or remedy shall suffer retaliation as a result of the proceedings.
Except for informal complaints in which the complainant elects to take no action beyond consultation, all parties involved in the complaint shall be informed of the content and status of the complaint and shall be given the opportunity to respond. No actions shall be initiated without the consent of the complainant. However, IIT must retain, and hereby retains, the right to conduct an investigation without the consent of the complainant if it determines that such investigation is necessary to protect the interests of the individuals or IIT.
4. Informal Consultation and Resolution
Members of the IIT community who believe they have been subjected to sexual harassment as defined in this policy are encouraged to seek counsel, as appropriate, of faculty members, residence hall advisors, academic unit heads, deans, supervisors, department heads, or administrative officers of IIT. The title IX coordinator, Office of Student Affairs, campus Ombudsperson, Human Resources, and the Student Health and Wellness center are particularly appropriate.
The person from whom counsel has been sought will review both the formal and informal options available, and will explain the differences between the two. At the complainant’s request, the person from whom counsel has been sought may help the complainant to resolve the matter informally. Should informal resolution not be possible, the person from whom counsel has been sought should assist in drafting a formal complaint or should refer the complainant to another member of the IIT community who is capable of providing this assistance. If the person from whom counsel is sought feels incapable of dealing with the matter, he or she should refer the complainant promptly to an appropriate person capable of assisting the complainant such as the Dean of Student’s or his or her designee or the Title IX Coordinator. The person alleged to have violated this policy will not be informed of the allegation without the consent of the complainant until and unless requested to assist in informal resolution of the allegation or a decision is made to submit a formal complaint.
5. Investigation Prior to Formal Action
Formal complaints should be filed with the Director of Equal Opportunity and Affirmative Action in the Office of General Counsel who will consult with the appropriate IIT administrators (including the title IX coordinator) to determine the method by which a preliminary investigation will be conducted. Investigations shall be conducted within the time frames prescribed by law and such time frame shall begin when a complaint is filed.
The purpose of the preliminary investigation is to establish whether there is a reasonable basis for believing that a violation of this policy occurred. The preliminary investigation will afford the accused notice of the allegations and ample opportunity to respond. The investigator(s) shall interview the complainant, the accused, and any other persons believed to have pertinent factual knowledge, taking precautions to insure confidentiality throughout.
At the close of the preliminary investigation, the investigator(s) shall prepare a summary statement of findings. Possible outcomes include a judgment that the allegations are not founded; a negotiated settlement of the complaint; or a recommendation for formal action.
Copies will be provided to the parties and to the Director of Equal Opportunity and Affirmative Action.
6. Formal Action
A formal investigation will go forward upon the recommendation of the Director of Equal Opportunity and Affirmative Action following the preliminary investigation or upon the request of the complainant or the accused at any time. The appropriate procedure for a formal proceeding depends on who is being accused of harassment.
When the person accused of harassment is a student, the matter will be handled following the procedures for Conduct Discipline under the Code of Conduct in the Student Handbook. The complainant and accused shall have the right to appeal a sanction imposed by the Dean of Students or Judicial Board in matters involving complaints of sexual harassment or sexual assault except when the sanction is suspension or expulsion and the basis for the appeal is that the sanction imposed is inappropriate to the offense. Pursuant to the Code of Conduct, sanctions of suspension and expulsion are automatically stayed and referred to the Provost for review. The Provost may make any determination outlined in the Code of Conduct and such determination shall not be subject to further appeal on the basis that the sanction imposed was inappropriate to the offense.
When the person accused of harassment is a staff employee, a staff member from the Office of Human Resources will guide a complainant through a formal review process.
When the person accused of harassment is a faculty member or other member of the academic staff, the following procedures apply.
- Once a hearing has been requested, a Panel will be formed under the procedures set out in Appendix I of the faculty handbook. It is the task of the Panel to determine the facts. At any time in its proceedings, the Panel may decide that the complaint should be rejected as clearly unfounded. The Panel will be provided with written statement from the complainant and the accused and, if necessary, will interview persons with knowledge bearing on the matter, including the complainant and the accused. The proceedings will be kept confidential.
- If the complaint is found to have merit, the Panel will relay its finding to the Provost who will take appropriate action (for example, a reprimand, mandatory workshop participation, apology, or invocation of the procedures for suspension or termination). If the complaint is found to have no merit (or if the facts cannot be established), the complaint will be dismissed. Whatever the outcome, both parties will be informed of the Panel’s findings and the Provost’s actions.
- In extraordinary circumstances, the Provost or other appropriate vice president, or president, in consultation with the Provost (in the case of a student or faculty member) and the chair of the University Faculty Council (in the case of a faculty member), may at any time during the proceedings, suspend a member of the IIT community from participation in activities where there is cause to believe that serious and immediate harm to others will ensue.
7. Sexual Misconduct
As set forth in the Code of Conduct in this Handbook, IIT prohibits acts of sexual misconduct, which include sexual assaults, domestic violence, dating violence, sexual exploitation and stalking. IIT respects that fact that the decisions whether to inform authorities and which authorities to inform rest with the victim of the sexual misconduct. Anyone who is the victim of sexual misconduct and desires to do so should call the Public Safety Department (312.808.6300) or the Chicago Police Department (or relevant local police department) as soon as possible. Help can also be received from Student Health and Wellness Center (312.567.7550), the Title IX Coordinator (312.567.5735) or the Office of Student Affairs (312.567.3081), and representatives from these offices are available to assist the victim in notifying law enforcement authorities if the victim so chooses to do so.
In cases of sexual misconduct, it is important to preserve relevant evidence as failure to do so could compromise any subsequent investigation, jeopardize the ability to punish the perpetrator and/or complicate the ability to obtain an order of protection. Though the decision of whether and when to report is up to the victim, delayed reporting may make it more difficult to find and convict the perpetrator. Thus, victims are encouraged to consider filing a report with the police. Filing a report does not obligate the victim to press charges or pursue legal action. In order to preserve evidence, a victim should strongly consider obtaining an appropriate medical examination as soon as possible. Although IIT does not have the staff or facilities to do so, the emergency rooms at Mercy and University of Chicago hospitals have the means to medically treat victims of sexual misconduct, including conducting a forensic examination. Such an examination often serves a valuable evidentiary purpose. Completion of a forensic examination does not require one to file a police report If desired, a victim of sexual misconduct may seek an order of protection (750 ILCS 60/214) or no contact order (740 ILCS 22/101.1 et seq.) from an Illinois court. The decision to grant such an order in any particular instance is at the discretion of the court. Should such an order be issued, IIT will honor it as and to the extent required by law.
If the person accused of the sexual misconduct is an IIT student, a complaint may also be brought to the Dean of Students. The complaint will be investigated according to the procedures outlined under this Policy and Procedure on Sexual Harassment and the matter will be handled accordingly. (Mediation and negotiated settlement will not be used to resolve a complaint of sexual misconduct.)
IIT will seek to protect the privacy of all parties to a complaint or other report of sexual misconduct to the extent possible, and a number of the procedures outlined in this Handbook are intended to facilitate IIT’s ability to do so. IIT will, to the extent permitted by law, also seek to ensure that the name and identifying information of a victim of sexual misconduct is not included in any publically available records. However, when IIT receives a complaint of sexual misconduct, it has an independent obligation to investigate the same and to respond in a way that limits the effects of the sexual misconduct and prevents its reoccurrence, even if the victim has elected not to pursue it or has declined to cooperate. IIT reserves the right to share information during or after an investigation with people who reasonably need to know it in order to promote campus safety; comply with law; provide for a prompt, fair and impartial resolution; and/or institute accommodations or protective measures; such individuals may include IIT officials, faculty members, staff, investigators, Campus Judicial Board members, witnesses, the victim and the accused. Accordingly, if a victim of sexual misconduct is unsure of someone’s duties and abilities to maintain his or her privacy, he or she should ask the individual before speaking to them. Staff members at certain resources are generally obligated by law to maintain confidentiality, including licensed medical and mental health professionals acting in their professional capacity; pastoral counselors, meaning individuals who are associated with a religious order or denomination, recognized by that order or denomination as people who provide confidential counseling and acting within the scope of that recognition; and staff of local rape and domestic violence crisis centers. Information about such resources is discussed in below. IIT’s Student Wellness Center has licensed psychologist who can meet with victims on a professional basis and discuss matters in confidence.
In an effort to advance the cause of deterrence and reduce the possibility of a student becoming the victim of sexual misconduct, information concerning safe and positive options for bystander intervention, including recognizing the warning signs of abusive behavior and how to avoid potential attacks, is available at http://web.iit.edu/student-affairs/vawa-save-acts . In addition, information on the following topics is also available via this link: A description of (i) IIT’s ongoing sexual misconduct prevention and awareness campaigns for members of the IIT community, (ii) existing counseling, health, mental health, victim advocacy, legal assistance and other services available for victims of sexual misconduct both on campus and in the area, and (iii) options for, and available assistance in, changing academic, living, transportation and working situations IIT will provide such accommodations if they are so requested by the victim and if they are reasonably available under the particular circumstances. Such requests should be made to the Dean of Students (312-567-3080; MTCC, Room 212). The options referenced in (iii) are available regardless of whether the victim has elected to report the crime to campus police or local law enforcement.
Upon learning that a student has reported that he or she was a victim of sexual misconduct, whether the offense occurred on or off campus, the Dean of Students will provide or have provided to such a student the following information in writing: (i) the possible sanctions or protective measures that could be imposed upon an accused found to have committed such an offence after a disciplinary proceeding; (ii) procedures a victim should follow if a sexual misconduct offense has occurred, including information about the importance of preserving evidence, to whom the alleged offense should be reported, and options regarding law enforcement and campus public safety authorities, including notifying the same, how IIT staff can assist, at the victim’s request, with such notification and the victim’s right to decline to notify such authorities; (iii) the ability of a victim to seek to secure an order of protection or no contact orders under Illinois law; (iv) detailed information concerning IIT’s disciplinary process for cases of sexual misconduct, including the victim’s rights and options thereunder; (v) information about how and to what extent IIT will protect the confidentiality of victims; (vi) available counseling, health, mental health, victim advocacy, legal assistance, visa and immigration assistance, student financial aid and other services available for victims of sexual misconduct both on campus and in the area, and (vii) options for, and available assistance in, changing academic, living, transportation and working situations. IIT will provide such accommodations if they are so requested by the victim and if they are reasonably available under the particular circumstances. Again, such request are made to the Dean of Students (312-567-3080; MTCC, Room 212), and the options referenced in (vii) are available regardless of whether the victim has elected to report the crime to campus police or local law enforcement.
No officer, employee or agent of IIT will retaliate, intimidate, threaten, coerce or otherwise discriminate against any individual for exercising his or her rights and responsibilities with respect to sexual misconduct matters.
J. POSTING POLICY - USE OF BULLETIN BOARDS AND POSTING OF CAMPUS WIDE INFORMATION
Illinois Institute of Technology provides various posting fixtures and locations that may be used to advertise organizations, programs, events and services of interest to the IIT community. Any party wishing to advertise on the IIT Main Campus is solely responsible for the content of its advertisement and must follow the policies listed below. IIT in no way endorses or approves the content of the advertisement or the program or services that a posting promotes.
Please review the following guidelines to ensure that your posting is in compliance with this policy.
- All items for posting including, flyers, posters, table tents, leaflets, handbills or similar material must receive prior approval from the Office of Student Affairs/Campus Life. Additionally, student organization election materials are subject to these general regulations, as well as any election rules of the Office of Campus Life and/or appropriate governing organization. Postings considered to be offensive, indecent, or oppressive to others are prohibited. Leaflets, handouts and table tent materials will only be approved if they are directly related to IIT departmental or recognized student organization activity. All postings must be in English or include an English translation. Postings that restrict opportunity or otherwise discriminate because of race, color, religion, national origin, gender, sexual orientation, age, disability or veteran status are prohibited.
- Advertisements for events sponsored by IIT departments or organizations and those taking place at IIT have posting priority. Advertisements not directly connected with IIT will be posted only as space permits. An advertisement must include the following information to be considered for posting: name of sponsoring agency, department, organization or individual; contact information in the form of phone or email; date and place of the event or meeting being announced. Programs which receive monetary allocation through the Student Activities Fund (SAF) must include “Sponsored by the Student Activities Fund” on all advertisements.
- An advertisement may not cover or block previously posted materials in any way. Regularly updated postings or materials with ongoing information may be removed to create space for specific event postings. Advertisements may not be posted on walls, chalkboards, windows, doors, light poles, brick, elevators, sidewalks, walkways, bathrooms, trees, fences, other signs, or vehicles. Any advertisement posted improperly will be removed immediately and discarded. The responsible party will be contacted to discuss the violation. Possible fines and further disciplinary action may be taken if appropriate. Regardless of location, overlapping, covering, removing or defacing another posting is not permitted.
- Advertisements may only be posted on bulletin boards specifically designed to hold advertisements. These include outdoor bulletin boards and those in the main concourse, classrooms, or lobbies of IIT buildings. General advertisements may not exceed 11” x 17”. Exceptions are made for banners and A-Frame posters. Some bulletin boards located near administrative, academic, or student organization offices are controlled and maintained by those departments or organizations and may not be used for general advertising without their permission. Locked bulletin boards are not available for general advertising.
- Postings are generally validated through the date of the event or deadline as shown on the posting. If no date is included, the posting will be approved for two weeks. All parties must remove advertisements within two working days after the stamped expiration date. Posting of temporary, outdoor direction and information signs must be approved in advance by IIT Facilities. The sponsoring organization must remove these signs within one (1) working day of event.
- The f. The hanging of banners is permitted only in MTCC Center Court, MTCC Commons and McCormick Student Village; A-Frames are utilized only in the MTCC for posters larger than 11x17. All banners and posters must be approved two days in advance by the Office of Student Affairs/Campus Life. Banners for posting in the MTCC Commons or Center Court may be hung only by the Campus & Conference Centers Staff.
- Advertisementsrelated to alcohol will only be accepted from IIT Dining Services, and only in relation to the Bog. Said advertisements will only be allowed in MTCC Center Court and within Hermann Hall. No other organization, department or outside party may refer to, mention or advertise alcohol in any form. This includes, but is not limited to: websites, Facebook postings and e-mail messages sponsored by IIT student organizations. Refer to the Web and Email Policy of the IIT Student Handbook for more information.
Any party violating this policy for the first time will receive an official warning. A party violating this policy for the second time may incur a fine of at least $25. Each subsequent violation may result in a possible fine of at least $50. Any violation may be subject to additional penalty as determined by the Office of Student Affairs.
Questions, complaints, reports of violations, or appeals regarding the policy should be directed to the Office of Student Affairs.
K. Privacy Rights and Access to Educational Records
Illinois Institute of Technology respects the rights of privacy of its students and acknowledges the responsibility to maintain confidentiality of personally identifiable educational records.
1. FERPA - Family Educational Rights and Privacy Act
Please visit http://www.iit.edu/registrar/student_records/ferpa.shtml for the university’s official FERPA information. For general information about FERPA, please visit the U.S. Department of Education's website at http://www.ed.gov/policy/gen/guid/fpco/ferpa/index.html.
Students can grant permission to release all or part of their record to specific individuals by completing the FERPA release form at http://www.iit.edu/registrar/forms/view.php?id=12197 .
The following policies and procedures will be followed in regard to such records.
2. Accessibility of Educational Records – Position of IIT
IIT has adopted a policy of not disclosing personally identifiable information, other than directory information, from the educational records of a student without his or her prior written consent, except in the following instances:
- To school officials, including teachers, within the educational institution who have a legitimate educational interest.
- To officials of another school in which the student seeks or intends to enroll, provided that a documented attempt will be made to notify the student of intended disclosure prior to submission of such information.
- To certain authorized representatives of the United States and state agencies who require such information to carry out lawful functions.
- In connection with the student’s application for, or receipt of, financial aid.
- To organizations conducting studies for, or on behalf of, educational agencies or institutions, if these studies are conducted in a manner that will not permit the personal identification of students and if the information will be destroyed when no longer needed for the purpose for which it is conducted.
- To accrediting organizations in order to carry out their accrediting functions.
- To comply with a judicial order or lawfully issued subpoena.
- To appropriate parties in health or safety emergencies.
- To parents of dependent IIT students, as defined in Section 152 of the Internal Revenue Code of 1986.
For purposes of this section, all students enrolled at IIT shall be deemed to be independent of their parents. Any parent may challenge this assumption by presentation of evidence that such student does qualify as a dependent for federal income tax purposes.
School officials shall be deemed to include members of IIT’s faculty and administrative staff that have a legitimate educational interest in such records and other personnel whose duties involve establishment and maintenance of such records and development of institutional reports. A “legitimate educational interest” shall be deemed to mean having a direct involvement in establishing or reviewing a student’s academic record or performance.
3. Student Accessibility of Educational Records
Students and former students of IIT shall be granted access to all of their personally identifiable educational records originated at IIT or submitted to IIT in connection with their admission, employment or the granting of financial assistance with the following exceptions:
- Notes or records of instructors, advisors or counselors that would not be shown to any other individual except another faculty member, an advisor or a teaching assistant..
- For records involving other individuals (e.g., course grade lists, disciplinary reports) only that portion applicable to the respective student will be disclosed..
- Records or statements supplied by the individuals within or outside IIT and other educational institutions or agencies that have been submitted under the assumption of confidentiality in connection with the admission, employment or provision of financial assistance, including financial statements provided by parents for purposes of supporting the student’s application for financial aid; and letters of recommendation written, for which the student has signed a waiver of the right to inspect the letter.
- Records of medical or psychological tests or treatment. The student nevertheless has the right to obtain a professional explanation of information in such records and to request that the records be referred for inspection to another qualified professional of the student’s choice.
For records originating at IIT, any person or organization having the right of access to any educational record may also obtain a copy of that record at a reasonable fee. In general, IIT will not provide to anyone, other than authorized faculty and staff at IIT, copies of any items in a student’s educational record that have been submitted by individuals or organizations outside IIT; such copies should be requested from the source from which the record originated. An exception may be made in instances when the student can demonstrate that the original record has been lost, destroyed or is otherwise unavailable (e.g., international students from schools no longer in existence or the death of a person from whom a reference was obtained). A cumulative record of all individuals or organizations other than the individual student and authorized faculty and staff at IIT who are granted access to and/or copies of a specific educational record will be maintained along with that record. On making a request, a student may inspect the cumulative list of all those who have been granted access to his or her educational record.
The right to inspect educational records does not apply to applicants for admission until such time as the applicant may be admitted and has completed registration at IIT.
Students and former students of IIT may make an appointment to inspect individual educational records during regular office hours. To make an appointment, please contact the Office of the Registrar at 312.567.3100 or email@example.com , located at 3424 South State Street, 2nd Floor, Chicago, IL 60616.
Illinois Institute of Technology reserves the right, absent submission of a written request by the student to the Office of the Registrar indicating that he or she does not want IIT to release his or her directory information, to release at its own discretion the following items of directory information about any student registered during a given term. Directory information includes:
- Name of student.
- Date and place of birth.
- Dates of attendance at IIT.
- Local address, phone number and e-mail address of student.
- Home address and phone number of student.
- Positions held, place of employment, and extension number of students employed by IIT.
- Department of specialization and educational level (undergraduate; non- degree-seeking student; graduate student in masters or Ph.D. program) and most recent institution previously attended.
- Membership in officially recognized campus organizations and on teams; offices held in such organizations.
- Degrees earned and special awards and recognition given.
- Photograph of student.
Such directory information available from educational records kept by IIT may also be released concerning former students at IIT for the time during which they were registered as students at IIT.
5. Procedures for Requesting Amendment of Educational Records
A student may request that his or her educational records be amended if the student believes the records contain information that is inaccurate, misleading or in violation of the student’s privacy rights. The request should be made in writing to the IIT official maintaining the record and state specifically which part of the records should be amended and explain why the student believes such part is inaccurate, misleading or a violation of his or her privacy rights. The IIT official will review the request and respond to the student within a reasonable amount of time. If there is a decision to amend the record, the student will be informed of such in writing.
If the IIT official decides against amending the record, the student may request a hearing on the matter. The request for a hearing must be in writing and be directed to the Registrar, who shall appoint a hearing officer to decide the matter. The hearing officer, a disinterested person in the matter, will conduct a hearing during which the student may be assisted by one or more individuals. The hearing officer shall prepare a written decision which will be based solely on the information presented at the hearing and contain a summary of what was presented and the reasons for the decision. As noted in paragraph above, if there is a decision to amend the record, the student will be informed of such in writing. If the hearing officer denies the student’s request to amend his or her record, the student will be notified in writing of his or her right to place in the record a statement commenting on the challenged information or stating why the student disagrees with the decision. This statement will remain a part of the student’s record along with the contested portion of the record for as long as the record is maintained. The statement will be disclosed whenever the contested portion of the record is disclosed.
Students should complete the Educational Record Amendment FERPA Form to request changes to their student records at http://www.iit.edu/registrar/student_records/pdfs/ferpa_educational_record_amendment_form.pdf .
6. FERPA Complaint Procedure
Students and eligible parents have the right to file a complaint with the U.S. Department of Education concerning alleged failures by Illinois Institute of Technology to comply with requirements of FERPA.
In many situations, complaints relative to FERPA can be resolved within the university on an informal basis. Any student who wishes to discuss a FERPA complaint may contact the Office of the Registrar, located at 3424 South State Street, 2nd Floor, Chicago, IL 60616.To file a FERPA complaint with the U.S. Department of Education, contact the Office that administers FERPA at: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, SW., Washington, DC, 20202-5920.
To file a FERPA complaint with the U.S. Department of Education, contact the Office that administers FERPA at: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, SW., Washington, DC, 20202-5920.
For additional information, refer to www.ed.gov/policy/gen/guid/fpco/index.html .
L. Procedures for Student Grievances Involving Charges of Discrimination
Any student at Illinois Institute of Technology who believes that he or she has received discriminatory treatment in violation of IIT’s stated policy of equal opportunity in education should communicate, either in writing or in person, with the Director of Equal Opportunity and Affirmative Action, IT 1900, 312.567.3134. It will be expected that the grievant shall have exhausted all available recourse through normal channels of communication for arriving at a resolution within the department or the organizational unit within which the discriminatory practice is alleged to have occurred prior to lodging a formal complaint of discrimination. Such complaint shall, in any event, be filed in writing with the Director of Equal Opportunity and Affirmative Action within 15 days of the occurrence of the alleged treatment.
1. Preliminary Procedures
The grievant shall prepare and present to the Director of Equal Opportunity and Affirmative Action a written statement describing in detail the nature of the grievance and identifying the person, organizational unit or institutional practice or regulation against which the charge of discrimination is lodged, including the facts and circumstances that the grievant deems relevant to the charge (which will be termed “the grievance”). The Director of Equal Opportunity and Affirmative Action will inquire into facts pertaining to the grievance and will make informal attempts to resolve the matter to the satisfaction of both the grievant and the person or organizational unit against which the charge of discrimination has been brought. This preliminary process will be conducted with the degree of confidentiality that the aggrieved person wishes.
2. Composition of Grievance Committee
If resolution is not accomplished by informal means, a copy of such grievance shall be sent to the individual or organizational unit alleged to have engaged in a discriminatory practice and the Director of Equal Opportunity and Affirmative Action will then refer the grievance to a grievance committee to be comprised as follows:
- A tenured faculty member from within the college, institute or school with which the grievant is associated, to be appointed by the Provost.
- The chair of the University Faculty Council Committee on Student Affairs or a member of that committee whom the chair shall designate to act in the chair’s stead.
- The Director of Equal Opportunity and Affirmative Action.
- The chair of the University Faculty Council Committee on Academic Grievances or a member of the committee whom the chair shall designate to act in the chair’s stead.
- One or more tenured faculty members from outside the college or school with which the grievant is identified, to be appointed by the Provost.
- A student not from the same department as the grievant, to be recommended by the campus student government and appointed by the campus student affairs officer.
After the grievance is disclosed to those selected to serve on the Grievance Committee, any member who believes that bias might be inferred by his or her participation in hearing the specific grievance may submit to the Provost a request for replacement along with the reasons for making such request. The Provost will make the decision as to whether the member should be excused from or retained on the committee. If the decision is to excuse the petitioner, the Provost will select a replacement.
After composition of the grievance committee to hear a specific grievance has been determined, the committee shall recommend a chair from among its membership to the Provost for consideration. The Provost will appoint the chair.
3. Grievance Committee Procedure
At the initial meeting of the grievance committee, where the recommendation of a chair is discussed, the committee will establish a hearing date. Upon appointment by the Provost, the chair will communicate to the parties the date of the hearing and names of the members of the grievance committee. Any involved party who believes a member of the committee to be biased against that party may request that such person be excused. That request must be submitted in writing with reasons for the request to the Provost, who will decide whether or not to grant the request.
If the decision is made to excuse that person, the Provost will select a replacement. Each involved party may be represented by an advisor. The advisor may be an attorney or a member of the faculty or administration of IIT. The advisor is limited to advising and may not participate in presenting the case, questioning witnesses, or making statements during the hearing. The student may also be accompanied by his or her parents or by another student. At the hearing, the grievant and the involved parties will be given an opportunity to make a statement as to the facts and circumstances surrounding the alleged discriminatory practice. Each party may present any witnesses whose statements would be helpful in presenting or defending the charge. At the discretion of the committee, additional witnesses may be granted the opportunity to make statements. The committee may question any of the participants in the hearing, as it deems such inquiry necessary to its determination of the issues involved. An audio tape recording of the hearing will be made. The tape will remain the property of IIT. No other recording of the proceeding may be made.
After the hearing, the committee will review the grievance and submit a written report to the Provost. Such determination will include a summary of the operative facts and an opinion as to the validity of the grievance. The report may include a recommendation as to any further action to be taken.
The Provost will then consider the committee’s findings and decide on feasible and appropriate action for IIT to take in disposition of the charge. Such decision shall be communicated to the grievant, the charged party and the Director of Equal Opportunity and Affirmative Action. In the event that the Provost should be named in the grievant’ s charge, the President shall designate the Provost’s replacement for implementing these procedures. The grievant or the charged party may appeal, within seven days, such decision to the President of IIT. In the event of an appeal, the President will render a final decision in the matter.
4. General Rules
- Illinois Institute of Technology will not be responsible for any expenses incurred by students pursuing any grievances.
- Students will have the right to present a grievance without prejudice.
- The time limitations established herein are deemed to be binding on all parties involved and will not be waived without the written consent of all parties.
M. Sexual Offender Registration Act Compliance
Any student who is required by the Illinois Sexual Offender Registration Act (730 ILCS 150/1 et seq.) to register is expected to do so promptly in accordance with the terms of the Act. With respect to registering with IIT, such student is to register with IIT’s Director of Public Safety (or designee), and appointments to so register may be made by contacting the Department of Public Safety at (312) 808-6300 or by visiting its Farr Hall office, which is located at 3300 South Michigan Avenue. Notwithstanding any other provision of this Student Handbook to the contrary, IIT reserves the right to expel or take other disciplinary action provided for herein, including, but not limited to, temporary suspension, against any student who is required to register and fails to do so.
N. Smoking Policy
IIT is subject to the Illinois Clean Indoor Air Act and Chicago Clean Indoor Air Ordinance, which stipulates that smoking is banned in all enclose d public places and places of employment as well as student dormitories. On IIT campuses, these places include
- All enclosed workplaces;
- State Street Village, McCormick Student Village, Carmen Hall and Gunsaulus Hall;
- All restaurants and bar areas;
- Public places;
- Public restrooms, lobbies, reception areas, hallways and other common use areas in public buildings, apartment buildings and condominium buildings;
- Within 15 feet of the entrance to enclosed public places; and
- Recreational areas including enclosed sports arenas, stadiums, swimming pools, ice and roller rinks, arcades and bowling alleys.
In order to comply with the ordinance, IIT prohibits smoking in all of the above listed locations on all IIT campuses, and requires students, faculty, employees and guests to adhere to the ordinance and smoke at least 15 feet away from the entrance to any building.
Smoking in the private areas of IIT apartments, not including the residence halls, is permitted, unless an area has been designated as non-smoking.
Violations of the smoking policy should be reported to the building representative who shall forward them to the appropriate administrative officer.
O. Statement of Financial Responsibility
Illinois Institute of Technology (IIT) is providing you this information to help you understand the commitment that you are making with respect to the payment of your tuition, fees and other costs during your terms of enrollment at IIT, and by registering for courses at IIT, you are acknowledging that you have received, read and understood this information and agreed to the terms and conditions that it contains.
- Your student account includes charges and credits assessed to you during your enrollment at IIT, including, without limitation, tuition, room, board, fees, expenses, health insurance premiums, financial aid credits and adjustments, payments made to your account, service charges for late payment, and various fines. You may view your student account at any time through the myIIT portal.
- Each semester, a billing statement will be made available to you and such other responsible party that you designate (e.g., parent or guardian) through the myIIT portal. The bill will detail charges, payments and other credits to your account, including the amount you must pay and the date such payment is due. All notifications of new billing statements will be sent via email to your IIT email address. You agree to monitor your IIT email account regularly.
- If any payments that you make overpay the charges on your account, IIT will hold these credits on your student account to be applied towards future charges, unless you contact the Student Accounting Office to request a refund of the overpayment, or you cease to be enrolled.
- By registering for classes, you promise to take financial responsibility for the payment of all your education related charges and fees that become a part of your student account, when those charges are due regardless of your expected reliance on third-party resources such as financial aid, family gifts, employer reimbursement, private loans, outside scholarship or sponsorships. Any balance due to IIT as the result of adjustments made to your estimated or confirmed financial aid or your refusal to apply for any or all of your financial aid or your inability to complete the financial aid verification become your responsibility for payment. You agree to supply the Financial Aid Office with any reasonable information or documents that they may request to complete the verification process in a timely manner.
- By registering for classes, you acknowledge that any outstanding balance due on your student account that is not timely paid when due is subject to service charges in the amounts or at the rates established and published by IIT from time to time and that you will be prevented from registering for additional courses at IIT or obtaining official documents such as diplomas or transcripts until that outstanding balance has been paid in full. You also acknowledge that failure to pay any amount due by the due date may result in an unfavorable report with credit bureaus and collection activities against you, including litigation and that IIT has the right to recover any collection and/or litigation costs so incurred.
P. Student Intellectual Property
1. Work Done for Course Credit or Degree Requirement
Work done for course credit by students, including IPROs, and work done by a student as a degree requirement, including master’s theses, Ph.D. theses and comparable final projects, as such theses and projects are required to be substantially the original work of the students, are not considered university-owned for purposes of IIT’s copyright and patents policies. All such works belongs exclusively to the students, and in such situations, the fact that a faculty member may provide constructive criticisms, editorial suggestions or other forms of guidance does not change this fact, as such undertakings are a normal and customary part of a faculty member’s duties. Faculty or staff member wishing to use any such student-created work for his or her own purposes or for IIT purposes must obtain the student’s consent and, at a minimum, provide adequate credit to the student.
In general, if work done for course credit by students is a collaborative effort among a group of students (e.g. IPROs), meaning each such student actively participated and contributed to the creation of the work, then, each student will likely be deemed a creator/inventor of the work, and each student will have the right to use and allow others to use the work without the need to secure the consent of and without obligation to the others. Prior to commencement of a collaborative effort, participating students should consider the merits of entering into a written agreement among themselves setting forth various matters related to the ownership and use of such works, including, without limitation, how and when such work may be used. In any event, even absent an agreement, students should always give appropriate attribution to all team members involved whenever the work is used or authorized for use. The foregoing is intended as merely a general statement. Students must understand that the actual rights of each student participating in a particular collaborative effort will ultimately be determined by applicable patent, copyright or other intellectual property rights statutes and the facts and circumstances of the particular collaborative effort.
Notwithstanding the foregoing, if the course description contained in the Undergraduate or Graduate Bulletin clearly states the following:
“The applicable academic unit hereby gives notice of its desire to secure a non-exclusive, perpetual, royalty-free license solely to use, at its discretion, student-created work produced in [Insert Course Name and Number], with appropriate attribution, for its own non-commercial and educational purposes, including to promote the programs of the academic unit. Unless the student submits a written notice to the Dean of the College indicating that he or she does not agree to grant such a license by the last regularly scheduled day of the course, then the student shall be deemed to have granted the foregoing described license.”
then the academic unit may so use work done for course credit by a student. The foregoing exception does not apply to work done by a student as a degree requirement, such as a master’s thesis, Ph.D. thesis and comparable final project
2. Work Done with Third-Party Sponsorship
Ownership of and the right to use work created as part of a research project that is sponsored or funded by a third party, whether a government agency, foundation or corporation, generally qualifies as university research, and the ownership of and use rights associated therewith will be determined in accordance with the applicable terms and provisions of the sponsorship agreement. In such instances, the ownership of and the rights to use the work will generally vest with IIT and/or the sponsoring entity, not the student. Any invention, creation or copyrightable work, including software, stemming from a sponsored research project must be disclosed to IIT in accordance with the procedures set forth in Appendix K of the IIT Faculty Handbook. Appendix K can be found at http://web.iit.edu/general-counsel/faculty-handbook .
In general, because IPROs are done for course credit, IPROs are not considered sponsored or funded research projects. This means that the ownership of and the rights to use works created in connection with an IPRO are governed by the preceding Section, Work Done for Course Credit. So an entity supporting a particular IPRO would need to negotiate with the student or students that created a work to secure ownership of or the right to use a work coming out of an IPRO.
3. Work Done Outside of Course Credit
To the extent that any work created by a student or students is other than for course credit or to satisfy a degree requirement and qualifies as “personal research”, as defined in Appendix K of the IIT Faculty Handbook, such work belongs to the student or students and any other individuals, including, but not limited to, university faculty members, who created it. The rights in any such work will be determined by applicable patent, copyright or other intellectual property rights statutes and the facts and circumstances of any particular collaborative effort. As such, anyone wishing to use such work must obtain the student’s or students’ or others’ consent, which he, she or they may grant as he, she or they deem appropriate.
To the extent that any work created by a student or students and any other individuals, including, but not limited to faculty members, is other than for course credit or to satisfy a degree requirement and qualifies as “university research”, as defined in Appendix K of the IIT Faculty Handbook, such work belongs to IIT, and the rights off the student or students and others with respect to such work are as set forth in Appendix K. Any invention, creation or copyrightable work, including software, stemming from university research must be disclosed to IIT in accordance with the procedures set forth in Appendix K. Appendix K can be found at http://web.iit.edu/general-counsel/faculty-handbook
4. University Policy
The rules established by this Section shall apply across all academic units of IIT. Although academic units may adopt policies that supplement, but not contradict or limit, the rules established by this Section, in the event of any conflict between the rules of this Section and the policies of an academic unit, the rules of this Section shall for all purposes govern and control.