Who Is the Ombudsperson
Vickie Tolbert , serves as campus Ombudsperson. You can contact her by phone at 312.567.3081, by e-mail at firstname.lastname@example.org, or by stopping by the Office of Student Affairs, Room 209 in the McCormick Tribune Campus Center.
What is an Ombudsperson
om•buds•per•son (om' budz púr' sen) n. - A person appointed to investigate facts and assist in achieving fair settlement of complaints brought by a student at the University against persons at all levels within the University's Mies Campus. In essence, the Ombudsperson is a mediator, who acts with neutrality and impartiality in an effort to achieve mutually agreed to outcomes.
What does the Ombudsperson Do
The Ombudsperson is dedicated to assisting students experiencing problems with any administrative department of the University's Main Campus by considering problems promptly, confidentially and fairly. The Ombudsperson works to achieve a fair resolution of disputes. The Ombudsperson works to protect the rights of all parties involved and is committed to justice and fair treatment of all students on the Main Campus at the Illinois Institute of Technology..
What kinds of problems can the Ombudsperson help me with?
Contact the Ombudsperson if you:
- have a problem at IIT and don't know how to proceed
- find yourself entangled in bureaucratic redtape
- need information about IIT policies or procedures
- need someone to help resolve or mediate an IIT related dispute, or
- feel that you have been treated unfairly
The Ombudsperson does not handle disputes involving discrimination, sexual harassment or disciplinary matters. Any Student who believes that he or she has received inequitable treatment because of a discrimination or sexual harassment violation should communicate, either in writing or in person, with the Campus Affirmative Action Officer.
Campus Affirmative Action Officer
Why Use the Services of an Ombudsperson
The Ombudsperson seeks to mediate disputes and/or disagreements. This is a voluntary, informal process. The Ombudsperson will, without taking sides, strive to resolve problems and conflicts especially those that are not being adequately addressed through regular channels. The Ombudsperson does not have the ability to mandate a particular course of action or outcome. At your first meeting, she will ask you to complete a form providing her with your contact information and a description of your problem. Please feel free to complete this form prior to your meeting. You may bring it with you or fax it to her at 312.567.8917.
The Ombudsperson is
The Ombudsperson will work with all members of the University community. The office tries to help students resolve conflicts as early as possible and at the lowest possible level. The office does NOT:
- Conduct formal investigations
- Play any role in formal hearing, grievance, complaint, appeal, or legal proceedings.
- Maintain formal written records.
The Office of the Ombudsperson is independent from other university departments. The office reports to the Vice Provost for Student Affairs but is not required to provide information on individual students' cases to the Vice Provost.
The Ombudsperson will not take sides in an issue or dispute, though the office does advocate for fairness throughout the university. She will assist in defining the problem, exploring options, or referring someone to the appropriate university personnel or office.
Services of the Ombudsperson are confidential upon request except in cases of serious threat to life or property or if we are ordered by a court or required by law to disclose information. This makes the Office of the Ombudsperson a safe place to talk about any concerns, including but not limited to sexual harassment or misconduct, discrimination, violation of policies, or unethical behavior.
The office does not serve as an office of notice. Speaking with an ombudsperson about a problem does not constitute formal notice to Illinois Institute of Technology, and the office keeps no official records. However, consulting with an ombudsperson is a good way to learn of official policies, where to go to file a formal complaint, or how to notify university officials of a problem. The office keeps minimal information about a situation until our involvement ends, at which point the information is immediately shredded. No one outside our office has access to this information.
These four principles guide the work of the ombudsperson and are also described in the International Ombudsman Association Code of Ethics.