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Academic Procedures FAQs


What academic policies should I be aware of as a graduate student at Illinois Tech?
Academic policies are published in the Graduate Bulletin and in the Illinois Tech student handbook. It is the responsibility of all graduate students to make sure that all degree requirements set forth by the Graduate College and by their academic department are satisfied. The Graduate College provides guidance and information to students to assist them in complying with course of study requirements. However, the final responsibility to comply with academic regulations and to be familiar with the information contained in the graduate bulletin rests with the student.

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How long do I have to finish a degree program?
Master's degree students must complete graduate degree programs within the twelve semesters immediately preceding graduation; Ph.D. students must complete their degrees within 12 semesters of the approval of a program of study. Please see the Academic Policies and Procedures section of the Graduate Bulletin for additional details.

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Will you accept transfer credit?
For master’s degree programs, a maximum of nine applicable credit hours earned prior to matriculation into an Illinois Institute of Technology graduate degree program, subject to the graduate studies rules and restrictions, may be considered for:

  1. External transfer credit for graduate transfer credit use. Applicable course credit hours may not have been applied toward any earned degree.
  2. Internal undergraduate transfer credit from Illinois Institute of Technology. Applicable course credit hours may not have been applied toward any previous degree program.
  3. Shared co-terminal program credit. 

Doctoral degree candidates may transfer previously completed graduate work not applied toward a prior earned degree up to a maximum of 42 credit hours beyond the baccalaureate degree (which may include up to 32 credit hours from a completed master’s degree) or 50 percent of their total Ph.D. program credit hour requirements, whichever is smaller. 

Please see the Graduate Bulletin section on Transfer of Credit for details.

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Does Illinois Tech grant credit for work experience?
Illinois Tech does not grant academic credit based on work experience. However, some departments may consider work experience in determining whether the applicant has sufficient knowledge to be considered as a candidate for admission without additional course prerequisites. Illinois Tech does provide an option for gaining credit by exam. The rules and procedures for this option are outlined in the section of the Graduate Bulletin on academic policies.

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How do I find out what courses I must take to complete my program?
For the most up-to-date information, consult your academic advisor. Visit the Graduate Bulletin for complete graduate program descriptions, and be sure to note any updates.

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Who is my advisor?
For non-degree or certificate students, there is no assigned advisor. You may contact the department of your program to ask academic questions. For degree-seeking students, your advisor's name is typed at the bottom of your admission letter. Please contact your advisor with any academic questions.

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If I can't contact my advisor, what can I do?
Contact the academic department to which you have been admitted. Consult the Illinois Tech Directory to obtain contact information for your department.

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Can I change or request an advisor?
Yes. Simply fill out the Change of Advisor form in eforms for Degree Works.

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How long does it take to complete a certificate program?
This depends entirely on the particular program, the availability of courses and the number of credit hours the student enrolls in each semester. Typically, graduate certificate programs require 9-12 credit hours to complete, and are often completed in 1-2 semesters.

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How long does it take to complete a master's program?
This depends entirely on the particular program, the availability of courses, and the number of credit hours the student enrolls in each semester. Most professional master's degree programs at Illinois Tech require 30-32 credit hours. Master's degree programs must be completed within the 12 semesters immediately preceding graduation. Students typically completed their program in 2-3 years.

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How long does it take to complete a Ph.D. program?
This depends entirely on the individual student's particular program of study and the pace of progress of their research, as well as the availability of courses, the number of credit hours the student enrolls in each semester. Most Ph.D. programs at Illinois Tech require a minimum of a total of 72 credit hours of combined study and research. Ph.D. programs must be completed within 12 semesters after approval of the program of study. Students who need an extension of time to complete their program must submit a petition for extension and outdated courses must be revalidated. The petition must include a detailed plan for completion of the degree and be endorsed by the academic adviser and the academic unit head.

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How do I fill out a plan of study?
Complete the online Plan of Study . The Plan of Study must be approved by your advisor, department head and the Office of Graduate Academic Affairs.

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How do I change a plan of study?
Changes in elective course selections do not need to be formally documented unless the new elective selection is from outside the major department. In this instance, students should file an internal transfer request through eForms for Degree Works. Changes in required courses must also be documented via a course substitution request in eForms for Degree Works. Both internal transfer requests and course substitution requests must be approved by your advisor, department chair, and the Office of Graduate Academic Affairs.  For information on how to access eForms for Degree Works, click here.

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How do I change programs?
Changes to a program that require a new admission application include: master's (MAS) to master's with a change of academic unit, master's to master of science (MS), master's to PhD, master of science to master of science with a change of academic unit, master of science to PhD, and PhD to PhD with a change of academic unit.

Changes within the same degree level and the same academic unit can be submitted through the change of program request in eForms for Degree Works. A regular student planning to transfer from one degree program to another should discuss the matter with academic advisors in both programs.

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How do I officially withdraw from a program?
Students must complete a University Withdrawal or Leave of Absence Form online. Login to the myIIT portal and look for the Graduate Academic Affairs channel under the Academics tab. This must be approved by the academic advisor, academic unit head and the Office of Graduate Academic Affairs. International students wishing to withdraw must also contact the International Center.

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Where do I obtain Graduate College forms?
Forms are available online or from the Office of Academic Affairs, 10 W. 35th St., Suite 7D7-1, Mies Campus.

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