Throughout the year, students may find it necessary to withdraw from all classes during a semester. Depending upon when this action is taken, a student may be refunded all or part of their tuition and fee charges. If the student is a financial aid recipient, the Office of Financial Aid, as well as the student, may be required to return to the federal government all or a portion of the aid that had been disbursed to the student and/or the student's account.
With the exception of scholarships awarded by individual academic or athletic departments, all other institutionally awarded merit scholarships such as the Heald and University Scholarships will be preserved for a student for the duration of 12 months from the time of withdrawal/leave of absence from the university unless otherwise noted in writing at the time of departure from the university.
After 12 months, a student's institutionally awarded merit scholarships will be reconsidered and evaluated by the Office of Financial Aid in accordance with current awarding policies at the time of reinstatement to the university. This reevaluation will be communicated to the Office of Undergraduate Academic Affairs, who will communicate any award changes to reinstated students.
Illinois Tech Tuition Refund Policy
Illinois Tech has a tuition refund policy that stipulates the amount of tuition and fees that are refunded to a student who withdraws from all classes during a semester. Students are entitled to a 100 percent refund of their tuition during the add/drop period. After the add/drop period, the refund of tuition is zero percent. The return of federal title IV aid is seperate and unrelated to the Illinois Tech refund policy.
Illinois Tech Withdrawal Policy
Illinois Tech has a withdrawal policy that stipulates the official procedure, applicable deadlines and failure to attend classes. Policy information can be obtain through the Registrar's Office website.
A student who ceases attendance or withdraws from courses and does not complete the official withdrawal process will be considered to have unofficially withdrawn. In such cases, the Office of Financial Aid will contact each of the student's professors to determine the last date of academic related activity. The most recent date provided (of academic related activity) will be considered the date of withdrawal.
Federal Refund Policy (Return of Title IV)
The federal government mandates that students who withdraw from all classes may only keep the financial aid they have "earned" up to the time of withdrawal. Title IV funds that were disbursed in excess of the earned amount must be returned by Illinois Tech and/or the student to the federal government. This situation could result in the student owing aid funds to Illinois Tech, the government, or both.
In general, the law assumes that the student must "earn" federal financial aid awards directly in proportion to the number of days of the semester the student attended. In other words, a student earns financial assistance as they attend class. If a student completely withdraws from all classes during a semester, Illinois Tech must calculate the portion of the total scheduled financial assistance earned. If the student received (or the university received on behalf of the student) more assistance than earned, the unearned excess funds must be returned to the federal programs.
To determine the amount of aid the student has earned up to the time of withdrawal, the Office of Financial Aid will divide the number of calendar days the student attended classes by the total number of calendar days in the semester (less any scheduled breaks of five days or more). The resulting percentage is then multiplied by the total federal funds that were disbursed (either to the student's account or to the student directly by check for the semester). This calculation determines the amount of aid earned by the student that s/he can keep. However, Illinois Tech and/or the student must return the unearned amount (total aid disbursed less the earned amount) to the federal government. The Office of Financial Aid will provide instructions to students who are required to return funds to the government.
Allocating Returned Title IV (Federal) Aid
Funds that are returned to the federal government are used to reduce the outstanding balances in individual federal programs. Financial aid returned must be returned in the following order:
- Federal Unsubsidized Stafford Loan
- Federal Subsidized Stafford Loan
- Federal Perkins Loan
- Federal PLUS Loan (Graduate Student Borrower)
- Federal PLUS Loan (Parent Borrower)
- Federal Pell Grant
- Federal SEOG
Leave of Absence
Degree-seeking students who wish to withdraw from Illinois Tech with the intention of returning to complete their degree program may apply for a Leave of Absence. All requests for a Leave of Absence begin with the One Stop. A Leave of Absence cannot exceed one academic year. However, a Leave of Absence may be extended if the proper documentation is submitted. Students on a medical Leave of Absence may be required to contact the Student Health and Wellness Center and/or submit documentation from a health care professional relating to treatment prior to resuming studies. International students must comply with additional regulations when requesting a Leave of Absence. The leave of absence is explained in more detail in section T of the Academic and Department Regulations portion of the Illinois Tech Student Handbook.