Each term, the Office of Financial Aid is required by federal and state regulations to determine if students receiving financial aid are making Satisfactory Academic Progress (SAP). The SAP policy is published and disseminated through the financial aid handbook and IIT's undergraduate bulletin and graduate catalog. To maintain eligibility for federal, state, and institutional aid students must meet IIT's academic progress standard for institutional aid recipients as well as the Department of Education's academic progress standard for federal aid recipients. Please review federal policy the Office of Financial Aid uses below.
All students receiving federal financial assistance must demonstrate SAP. SAP includes a satisfactory cumulative grade point average, a satisfactory term grade point average, a satisfactory major grade point average and sufficient credit hours earned each semester toward the completion of a degree program. IIT has established a SAP policy in compliance with federal and state regulations. Failure to comply with IIT's policy will lead to the student's loss of eligibility for federal and state financial assistance.
TO MAINTAIN ELIGIBILITY STUDENTS MUST
- Undergraduate students must maintain at least a 1.85 current GPA, a 2.00 cumulative and a 2.00 major GPA. Graduate students must maintain at least a 3.0 cumulative GPA.
- Attempt no more than 150 percent of the number of hours required to graduate from his or her academic program.
- Successfully complete two-thirds (67%) of total hours attempted. For example, a student who has attempted 45 credit hours must have successfully completed at least 30 credit hours.
Eligibility Review Policy
Eligibility is checked each term. All periods of attendance will be counted toward each requirement (e.g., terms that a student must fund him or herself due to failure to make SAP and students who have attended the school without Title IV aid and who now apply for aid). Students not making SAP will be notified by the Financial Aid Office via email at the end of each term.
Students who do not meet the prescribed components of this policy and have not already been on warning the immediate term prior will first be placed on warning for the next term and notified via email. Students can receive federal aid during the warning term. No appeal is necessary. This is an opportunity for the student to bring their academic performance back into SAP compliance.
If after the Warning Period the student is not making satisfactory academic progress, the student will be considered ineligible for federal and state financial aid. Following the guidelines described below, the student will have to appeal to the Office of Financial Aid if he or she wishes to be reconsidered for federal or state aid. If approved, the student will be placed on probation for one term.
Students who appeal and have been approved will be placed on probation for one term after the appeal and can receive financial aid during the probationary term. This is an opportunity for the student to bring their academic performance back into SAP compliance. After financial aid probation, students must be making SAP. If a student is not meeting SAP, she/he will be placed back into ineligible status and will be required to appeal again to be reconsidered for federal financial aid.
Transfer credits accepted by IIT are included in the maximum time frame policy and the two-thirds policy. Transfer hours accepted towards completion of a student’s program count as both hours attempted and hours earned. Students who transfer to IIT will be treated the same as students who initially attended IIT.
All courses that are audited will be counted as attempted hours. These courses will not be included in the SAP GPA calculation.
Major or Degree Changes
A student who changes majors or his/her degree will not have their time frame re-assessed. We will continue to calculate and include all the courses that the student has taken. Thus, the 150% time frame will not be adjusted for major changes. There is no limit on the number of times a student can change majors or degrees. Potential appeals to this rule are only accepted on a case by case basis.
Treatment Of Incompletes, Withdrawals, Repetitions, And Noncredit Courses
Incomplete grades will be classified as successful completions only when the incomplete grade is changed to a passing grade (A,B,C,D or P). Successful completions are deemed successful when the attempted course work has been completed. Students not meeting SAP due to an incomplete grade or grades may request that the Office of Financial Aid recalculate their SAP upon the successful completion of their grade(s). However, students calculated as SAP ineligible due in part to an incomplete grade can have no federal or state financial aid disbursed to their account (absent an interim appeal). The interim appeal must follow the same criteria as the SAP Ineligibility Appeal described below. Students have one semester to complete an incomplete. Unsuccessful completions are considered grades of E, W, and I. Students are allowed to repeat courses for failing grades (E, W).
These courses all impact the Maximum timeframe, Pace of Completion and GPA calculations used to determine if a student is making Satisfactory Academic Progress (incompletes do not impact GPA calculation).
Noncredit courses are not counted towards the policy.
Repeating a Course
If a student wishes to repeat a course for which a passing grade was earned (A, B, C, D), financial aid can only be used for one course repetition. If a student earned an E grade and is repeating the course and replacing the E grade with a passing grade, a student can use financial aid to pay for the course.
The Illinois MAP Grant cannot be applied to any repeat coursework more than once if MAP payments have already been applied to said course.
Reinstatement of Aid
After a student is found ineligible the student must submit an appeal to be considered for reinstatement of federal and state aid. If an appeal is not received the student must wait a semester before financial aid is considered for reinstatement. Our office will automatically review all students for reinstatement at the conclusion of each semester. In any event, a student has the right to appeal our decision by submitting a letter and documentation to support the appeal to our office prior to the term SAP appeal deadline (see appeal guidelines below).
Returning From Official Withdrawal or Leave of Absence
Students returning to IIT after an official withdrawal or leave of absence after being found SAP ineligible for the term in which they withdrew, will need to submit an appeal to the Office of Financial Aid for federal/state aid consideration (see appeal guidelines below).
Students may appeal to be removed from ineligible status. All appeals are reviewed on a case-by-case basis. The appeal process must be initiated by sending a letter to our Assistant Director of Compliance, Monica Avina (firstname.lastname@example.org), via email. This letter should include the following:
- An explanation on failure to make SAP (such as the death of a relative, illness or injury to the student, or other special circumstances). Documentation in support of the appeal must be included. Examples of documentation include the following: letter from an employer, police report, copies of medical bills, letter from a doctor, court documents, and death certificates. If no documentation is available, please state the reason why. Additional follow-up may be required.
- Information on circumstance changes which will allow the student to make SAP during the next evaluation.
- A proposed academic plan to be followed to help the student meet SAP standards by the end of the semester. Plans may look different for each individual student, depending on the circumstance. Subsequent appeals are still required if a student is found ineligible after the current semester as subsequent appeals will help track a student's academic progress.
The student's appeal may be approved if the school determines that the student should be able to make SAP by the end of the next term based on information provided. If the appeal is granted, the student’s eligibility may be renewed within the semester of suspension.
SAP Appeal deadlines are announced each term but typically are to be submitted no later than then end of the term. Click here to see applicable SAP deadlines for the current semester.
The timeframe to review a SAP appeal and render a decision varies throughout the course of the semester. After an appeal is submitted, students will be contacted via email with an expected timeframe for review. Generally, review takes 7-10 business days. Students are notified of the appeal decision via email.