Each term, the Office of Financial Aid is required by federal and state regulations to determine if students receiving financial aid are making Satisfactory Academic Progress (SAP). The SAP policy is published and disseminated through the financial aid handbook and IIT's undergraduate bulletin. To maintain eligibility for federal, state, and institutional aid students must meet IIT's academic progress standard for institutional aid recipients as well as the Department of Education's academic progress standard for federal aid recipients. Please use the links below to review the institutional and federal policies the Office of Financial Aid uses for SAP.
All students who are degree-seeking candidates are expected to maintain SAP. This includes maintaining satisfactory grade point averages and a satisfactory rate of progress toward the completion of one's degree.
Undergraduate students who do not maintain at least a 1.85 current GPA and a 2.00 cumulative GPA in their major field are placed on academic probation. Their eligibility for financial aid will also be reviewed. Graduate students who do not maintain at least a 3.0 cumulative GPA are placed on academic probation.
Satisfactory Rate of Progress
Degree-seeking students also are expected to maintain a satisfactory rate of progress. For full-time undergraduate students, this means a minimum of 12 earned credit hours per semester applicable to their degrees. For part-time students, a satisfactory rate of progress will enable one to graduate within 12 academic years after achieving degree-seeking status. Students who do not maintain a satisfactory rate of progress in a given semester are placed on probation the following semester. Their eligibility for financial aid will also be reviewed.
Undergraduate students on probation are not permitted to
- Register for more than 15 credit hours per semester.
- Hold office in any student organization.
- Represent the university on any athletic team, student organization or committee.
- Participate in the cooperative education program.
Dismissal from IIT
Students who are on academic probation for two consecutive semesters are subject to dismissal from IIT.
The progress of non-degree students is also reviewed. Any student failing to maintain an acceptable record is subject to probation or dismissal from the university.
Dismissed Review Process
A student dismissed by the university can petition the Academic Standing Committee to review his or her case. The student must present substantial academic documentation or other relevant evidence not available at the time of dismissal in support of the petition for reinstatement. The chair of the Academic Standing Committee will determine whether the new documentation warrants a further review of the case.
All students receiving federal financial assistance must demonstrate SAP. SAP includes a satisfactory cumulative grade point average and sufficient credit hours earned each semester toward the completion of a degree program. IIT has established a SAP policy in compliance with federal and state regulations. Failure to comply with IIT's policy will lead to the student's loss of eligibility for federal and state financial assistance.
To maintain eligibility students must
- Meet IITs minimum cumulative GPA requirement. The GPA is a sliding requirement for undergraduates (e.g., a 1.5 GPA for the first 30 hours, a 1.75 GPA between hours 31 and 60, a 2.0 at hours 61 and above). All graduate students must maintain a cumulative GPA of 3.0.
- Attempt no more than 150 percent of the number of hours required to graduate from his or her academic program.
- Successfully complete two-thirds (67%) of total hours attempted. For example, a student who has attempted 45 credit hours must have successfully completed at least 30 credit hours.
Eligibility Review Policy
Eligibility is checked each term. All periods of attendance will be counted toward each requirement (e.g., terms that a student must fund him or herself due to failure to make SAP and students who have attended the school without Title IV aid and who now apply for aid). Students not making SAP will be notified by the Financial Aid Office.
Students who do not meet the prescribed components of this policy are placed on warning for the next term. Students can receive federal aid during the warning term. No appeal is necessary. This is an opportunity for the student to bring their academic performance back into SAP compliance.
If after the Warning Period the student is not making satisfactory academic progress, the student will be considered ineligible for federal and state financial aid. The student will have to appeal for reconsideration for federal or state aid to the Office of Financial Aid. If approved, the student will be placed on probation for one term.
Students who appeal and have been approved will be placed on probation for one term after the appeal and can receive financial aid during the probationary term. This is an opportunity for the student to bring their academic performance back into SAP compliance. After financial aid probation, students must be making SAP. If a student is not meeting SAP, she/he will be placed back into ineligible status and will be required to appeal again to be reconsidered for federal financial aid.
Transfer credits accepted by IIT are included in the maximum time frame policy and the two-thirds policy. Transfer hours accepted towards completion of a student’s program count as both hours attempted and hours earned. Students who transfer to IIT will be treated the same as students who initially attended IIT.
All courses that are audited will be counted as attempted hours. These courses will not be included in the SAP GPA calculation.
Major or Degree Changes
A student who changes majors or his/her degree will not have their time frame re-assessed. We will continue to calculate and include all the courses that the student has taken. Thus, the 150% time frame will not be adjusted for major changes. There is no limit on the number of times a student can change majors or degrees.
Treatment of Incompletes, Withdrawals, Repetitions, and Noncredit Courses
Incomplete grades will be classified as successful completions only when the incomplete grade is changed to a passing grade (A,B,C,D or P). Successful completions are deemed successful when the attempted course work has been completed. Students not meeting SAP due to an incomplete grade or grades may request that the Office of Financial Aid recalculate their SAP upon the successful completion of their grade(s). However, students calculated as SAP ineligible due in part to an incomplete grade can have no federal or state financial aid disbursed to their account (absent an interim appeal). Students have one semester to complete an incomplete. Unsuccessful completions are considered grades of E, W, and I. Students are allowed to repeat courses for failing grades (E, W, I) only.
Noncredit courses are not counted towards the policy.
Reinstatement of Aid
After a student's is coded as ineligible a student must wait a semester before financial aid is considered for reinstatement. Our office will automatically review all students for reinstatement at the conclusion of each semester. In any event, a student has the right to appeal our decision by submitting a letter and documentation to support the appeal to our office.
Returning From Official Withdrawal or Leave of Absence
Students returning to IIT after an official withdrawal or leave of absence will automatically have their SAP status adjusted to "Good" upon their re-entry, irrespective of what their SAP status was at the time of their separation from the university.
Students not meeting SAP may appeal to be removed from ineligible status and be reconsidered for federal financial aid by submitting an appeal letter to Associate Director and Title IV Compliance Officer, Monica Avina. The appeal must include the following:
- Explanation on failure to make SAP.
- Information on circumstance changes which will allow the student to make SAP during next evaluation.
The student's appeal may be approved if the school determines that the student will be able to make SAP by the end of the next term or by a specific point in time.
As an institutional policy, IIT will not consider appeals for students who have failed to maintain SAP because the student has attempted more than 150 percent of the number of hours required to graduate from his or her academic program. Click here to see applicable SAP deadlines for the current semester.